Administrative Operations Manager
2 hours ago
**Designation**:Manager, Administrative Operations**
**Job Brief**
**Responsibilities**:
- Act as one of the first key persons to establish the group’s regional headquarter
- Ensure smooth running of all financial and administrative operations
- Prepare monthly Financial Reports and submit to the management showing overall operating progress and financial position of the company
- Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for the supplies
- Liaise with local vendors and service providers to ensure the smooth running of the business within the UAE
- Monitor compliance with mandatory deadlines and actions in accordance with the UAE law
- Ensure all new documents and paperwork are filed and logged properly in the system
- Custodian of confidential documents and responsible for management and circulation of the same between stakeholders
- Maintain professional relationships with local banks and facilitate matters relating to account opening and operations with local banks in the UAE
- Ensure banking and commercial operations such as Import, Export and Logistics are carried out timely and smoothly
- Responsible for human resources management including recruitment, training, performance management and employee relations
- Answering third-party requests from banks, auditors, tax authorities, insurances, quarterly VAT filings, preparation, and communication of financial reports
- Support the company's bookkeeping for everyday business expenses and operations within the UAE, and other general business expenses. Prepare month-end reports and receipts for the company's accountants
- Maintain protocols for the Top Management during their visits
- Ensure internal compliance, and develop systems for secure and efficient operations
- Provide daily, weekly and monthly reports to the Top Management
**Job Requirements**
- Minimum 4-5 years’ proven work experience in UAE as an Office Manager or Office Administrator or relevant experience
- Proficient in Workflow Automation Tools, Productivity Applications, Google Workspace, Microsoft Office, and ERP Software
- Exceptional verbal and written communication, organizational and multitasking skills
- Have a proficient and professional image and excellent interpersonal skills with the ability to effectively interact with internal and external business partners and staff at all levels
- Uses sound judgment and problem resolution skills
- Ability to work autonomously and in a team environment
- Fluency in English and Arabic language
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