Corporate Workplace Manager

6 months ago


UAE, United Arab Emirates IFFCO Full time

**Job Summary**:
To supervise and oversee the functioning of general administration and ensure effective deployment of admin services across the organization within the given costs keeping high internal and external stakeholder satisfaction

**Roles & Responsibilities**:

- Provide best in class administrative services to all IFFCO associates keeping in mind employee and business interests
- Formulate and implement administrative policies to support IFFCO Operations, related to facility management, housekeeping, catering, travel & business visa services, visa and on boarding services ,security, including vendor selection and management, as well as all other allied administration and infrastructure services)
- Ensure detailed policies and procedures are documented and updated to guide administrative activities across locations (sites and offices)
- Build and maintain the Annual Operating Plan for workplace services.
- Continuously review the activities of the Administration Team and seek periodic feedback from employees to improve quality of administration services operational
- Ensure administrative setup of new offices as required for business expansion within the approved timelines and cost and ensure maximum employee productivity
- Accountable for effective utilization and upgradation of office space and effective cost management. Develop plans to ensure a state of the art working environment is provided to all IFFCO Group employees with proper infrastructure and ergonomically suitable furniture and working space
- Monitor timely payment of bills and vendor payments after verification of invoices and documents. Approve invoices with reference to contracted rates and emergency purchases.
- Monitor and supervise functioning and day to day operations at the employee accommodation flats/ labour camps.
- Liaise with the prospective employees on their onboarding and ensure a smooth and effective onboarding as per the defined policy and timeline.

**KPIs**:
2. % improvement in internal employee satisfaction scores
3. Timely completion of all office upgradation and related construction
4. % adherence to Admin budget and Y-O-Y optimization of corporate Admin budget
5. Satisfactory rating in Internal Audit Scores
6. % timely closures of vendor payments and invoicing

**Work experience requirement**:
Minimum of 8+ years of experience in leading Admin teams, of which 3-4 years should be in a similar set-up

**Qualification**:
Bachelor Degree in any field with relevant work experience

**Competencies**:

- Facility Management, Safety and Security Requirements
Local Visa and Immigration Norms
Vendor Management
HR Policies and Processes
Contract Management
Self and Team Management
Planning & Decision Making
Strategic Thinking
Change Management
Ownership & Result Orientation
- Business Unit: Corporate-Human Resources (4199)- Business Group: Human Resources (236)


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