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Director of Administration

2 months ago

Sharjah, United Arab Emirates Al Fattan Properties Full time
Job Description:In the role of Director of Administration, your responsibilities are pivotal. You'll be in charge of handling and coordinating all administrative tasks across the organization. Collaboration with different departments will be a key part of your job, helping to keep things running smoothly, improve processes, and create a productive workplace atmosphere. Your leadership and organizational abilities will play a crucial role in ensuring the administrative team functions effectively, all in support of the organization's overarching goals.
Responsibilities:
  • Develop and implement administrative procedures and policies to enhance organizational efficiency and productivity.
  • Oversee and manage the daily operations of the administrative team, including supervising administrative staff, delegating tasks, and providing guidance and support.
  • Oversee all departments within the organization.
  • Streamline administrative processes and systems to optimize workflow, minimize redundancy, and improve overall effectiveness.
  • Manage and monitor budgets, expenses, and purchasing activities to ensure cost-effectiveness and adherence to financial guidelines.
  • Handle employee-related administrative tasks, including onboarding, offboarding, performance evaluations, and employee records management.
  • Maintain and update organizational policies, ensuring compliance with legal and regulatory requirements.
  • Manage facilities and office services, including space planning, maintenance, and security.
  • Implement and maintain records management systems to ensure efficient document storage, retrieval, and disposal.
  • Oversee technology and IT infrastructure, ensuring effective utilization and troubleshooting of hardware and software systems.

Required Skills:
  • Strong leadership and management abilities, with the ability to motivate and inspire a team.
  • Excellent organizational and multitasking skills, with a keen attention to detail.
  • Exceptional problem-solving and decision-making skills, with the ability to think critically and strategically.
  • Excellent communication and interpersonal skills, with the ability to collaborate and build relationships with stakeholders at all levels.
  • Proficient in using office productivity tools and software, including Microsoft Office Suite.
  • Knowledge of budgeting and financial management principles.
  • Familiarity with human resources practices and procedures.
  • Strong analytical and data-driven mindset, with the ability to analyze complex information and make data-based recommendations.
  • Ability to thrive in a fast-paced and dynamic environment, managing competing priorities and meeting deadlines.
  • Strong ethical conduct and ability to handle confidential and sensitive information with discretion.

Required Qualifications:
  • Bachelor's degree in Business Administration, Management, or a related field. A master's degree is preferred.
  • Proven experience in a senior administrative role, preferably in a managerial capacity.
  • Knowledge of organizational policies, procedures, and best practices.
  • Familiarity with legal and regulatory requirements related to administration and business operations.
  • Strong understanding of budgeting and financial management principles.
  • Experience in implementing and managing administrative systems and processes.
  • Knowledge of human resources practices and procedures.
  • Excellent written and verbal communication skills.
  • Proficient in using office productivity tools and software.
  • Professional certifications in administration or related areas are a plus.