Executive Secretary to the MD

1 week ago


Dubai, United Arab Emirates DESERT FACE TRADING LLC Full time 1,000 - 1,200
Urgently required for a reputed automobile spare parts trading company based in Jebel Ali Dubai, Female Executive Secretary to the MD should be well experienced and ready to join immediately, her responsibilities are as follows:

Responsibilities:
  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences, etc.
  • Attend meetings and keep minutes
  • Receive and screen phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
  • Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure
  • Prepare invoices or financial statements and provide assistance in bookkeeping
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
  • Maintain electronic and paper records ensuring information was organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned

Requirements and skills:
  • Proven experience as an executive secretary or similar administrative role
  • Proficient in MS Office and “back-office” software (e.g. ERP)
  • In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
  • Familiarity with basic research methods and reporting techniques
  • Excellent organizational and time-management skills
  • Outstanding communication and negotiation abilities
  • Integrity and confidentiality
  • Degree in business administration or relative field

Excellent salary and career growth
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