Executive Secretary

4 weeks ago

Dubai, United Arab Emirates People One Full time

One of our client is looking for Executive Secretary/ Personal Assistant to their company.

**Position Title: Executive Secretary/ Personal Assistant to the MD**

Employment Type: Full Time

Job Location: Dubai,

UAE Summary of Job Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of his day-to-day business activities/ dealings, and most effective use of his time.

Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director’s absence.

**Job Description**:

- Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
- Manage Director’s travel arrangements (including visas/accommodation). **Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.**:

- Maintain Director’s office systems, including data management and filing.
- Maintain records of Director’s contacts.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Assist Director in researching and following up with action on matters which fall within the Director’s responsibility - chasing responses, triggering follow-up action. **Produce documents, briefing papers, reports, and presentations for the Director.**:

- Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
- Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers.
- Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events.
- Meet and greet visitors at all levels of seniority.
- Supervise all Trust incoming/outgoing mail.

Required Qualifications:

- Preffered Male
- Approximately 30 years of Age required
- Bachelor’s Degree in Business Administration / Educated to Degree Level or Equivalent
- At least 2 years’ experience as a Personal Assistant at senior management level
- Minimum of 2 years’ experience in Construction Industry
- Excellent in computer literacy (MS Office, Excel, PowerPoint)
- Excellent organizational skills
- Excellent communication skills, both verbal and written
- Proven ability to work under pressure and to tight deadlines
- Bright, confident personality
- Flexible and mature approach with ability to work unsupervised Person Specification:

- Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external
- Ability to organise and plan own work.
- Excellent attention to detail, with the ability to maintain a high level of accuracy.
- A flexible, pro-active approach to work including the ability to prioritise and re prioritise.
- Ability to work on own initiative.
- Ability to deal with sensitive information with discretion and to maintain confidentiality.
- Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel, and PowerPoint.

**Salary**: AED6,000.00 - AED7,000.00 per month

COVID-19 considerations:
Application Question(s):

- How many years of experience do you have as Executive Secretary?
- Do you have experience as executive secretary in construction industry?
- What is your nationality?

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