Proposal Coordinator

1 week ago


Dubai, Dubai, United Arab Emirates Albilal Group Full time

Roles & Responsibilities

  • Coordinate and maintain team documentation efforts for responses to RFPs;
  • Analyze requirements and ensure that proposals meet requirements;
  • Edit and rewrite proposals, including creating templates and boilerplate text;
  • Draft proposals and communicate across teams to get input and meet deadlines;
  • Preparation of Company Prequalification Documents as per the requirements;
  • Scrutinizing the tender documents & checking if all the documents are received;
  • Under the supervision of the Proposal Lead, develop the overall index of Technical & Commercial Submission and assign responsibilities to respective departments;
  • Distribution of Documents to concerned parties;
  • Being the communication channel between the Proposals Department & Clients;
  • Coordinate between the teams to obtain the required information necessary for tender submission;
  • Preparation & Compilation of Draft Technical & Commercial Tender documents including nontechnical writing. This may include coordinating with other staff to obtain project descriptions and scope of work; locating relevant materials on the corporate marketing database and through other means of research; formatting, editing, and writing; and helping to ensure quality and timeliness of preparation, printing, and delivery of proposals as per Bid / Tender requirements Data mining and business development efforts;
  • Rechecking input from all the personnel involved in Technical Tender;
  • Effectively follow the Project Document Control Procedure in submissions of documents;
  • Ensure timely submission of Technical & Commercial Tender;
  • Maintaining the Proposals Logs & Records (letter, inquiry, etc.);
  • Proposals Weekly meetings arrangement & participation; and
  • Preparation & updating the Company profile & Presentation.

Required Education, Skills, or Tools

  • Bachelor of Engineering or Art in Business Management or any related field;
  • Minimum 05 years of experience.
  • Fluency in English
  • Must possess exceptional organizational skills.
  • Must feel easy to work with MS Word, Excel, and PowerPoint for presentation and interpretation of data quickly
  • Good command of graphic design including but not limited to Org chart software for HR and operations, Typography, Adobe's Creative Apps, Interactive Media, Coding, Branding, and delivering presentations
  • Functional knowledge of any one sector out of Energy, Oil or gas. Infrastructure is a valueadded.
  • Proficient user of Adobe, Visio, and Microsoft Suite;
  • Ability to organize workload and to manage filing methods and management techniques; and
  • Outstanding Presentation & Communication skills.
  • Functional knowledge of any one sector out of Energy, Oil & Gas. Infrastructure is a value added.
  • Proficient user of Adobe, Visio, and Microsoft Suite;
  • Ability to organize work load and to manage a filing methods and management techniques; and
  • Outstanding Presentation & Communication skills.

Application Question(s):

  • Bachelor of Engineering or Art in Business Management or any related field

Education:

  • Bachelor's (required)

Experience:

Proposal Coordinator: 5 years (required)

  • Oil & Gas: 3 years (required)


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