Client Proposals Coordinator

2 weeks ago


Dubai, Dubai, United Arab Emirates Tiger Recruitment Ltd Full time

Purpose of Position


Act as an integral support within the Office Services department overseeing incoming client proposals (RFP, RFI, RFQ) within the Office Services team, ensuring they are actioned and addressed in a professional, efficient manner.

Coordinating with the different Practice Leaders and their management consulting teams on each request. The Proposals Coordinator is the first point of contact for new clients and new business.

Primary Functions and Responsibilities

  • Have a clear understanding of the firm's professional services offering and be quickly able to understand each prospective clients' request and requirements (RFP, RFI, RFQ, Meeting requests) via numerous sources.
  • Develop strong trusting relationships with their internal clients and be confident in their approach and interactions with the various stakeholders.
  • Assist the business with a handson professional and proactive approach to incoming client proposals (RFP, RFQ, RFI, PQQ etc.)
  • Arrange receipt and review of all incoming client requests via numerous sources: from client portals, mailbox notifications, via Practice Leaders, via Managing Partner, Marketing unit, other sources
  • Filtering all incoming RFPs against Company's MC professional services offering.
  • Liaise with Practice Leaders / Managing Partner (MS) to notify them of all qualifying received RFPs and communicate on next steps
  • Maintain extensive database of all incoming RFPs and their updates of RFIs, RFQs and notifications or RFP deadline extensions for ease of tracking field, status, assignment etc.
  • Communicate clearly with relevant Practice on all updates and notifications of RFI, RFQ, meeting requests, bid management
  • Registration of clients you will be responsible to register Company as an approved vendor with all potential clients. Completing all registration entry fields, collating requested supporting documents, legal, financials, health & safety documents, employee stats etc. Uploading to multiple client portals with a confident, meticulous, and organized approach Updating registrations with updated documents, where required Maintaining a database of all client portal login details for each portal Remediating all client portal accesses with a motivated and forwardthinking, systematic approach, when you encounter locked accounts, access limitations
  • Work closely with PPs, Practice Leaders to prepare and anticipate the submission of those RFPs we wish to bid on, working with the checklist of requirements and crosschecking we share proposals, supporting documents and legal documents, financials,
  • Streamline the RFP process, to minimize error and improve the efficiency of the function.

Additional Functions and Responsibilities:

General administrative duties, supporting the Office Services - MS team

  • Supporting projects, requesting client meetings, coordinating on projects as the role requires
  • Provide coverage, assistance and back up for other team members where relevant in similar administrative type roles
  • Create periodical, monthly, and annual reports and share to business units as and when required to gain analytical insights

Firm Building

  • Attend meetings, events, workshops at the local office, regionally, globally as/when required
  • Build and maintain excellent working relationships across all business areas
  • Understanding and keeping up to date with the business' offering, organization structure, policies, goals, values, and beliefs of the firm

Communication Skills

  • Strong communication skills written & verbal (Arabic advantageous)
  • Handle sensitive information in a confidential manner
  • Confident, Curious, Professional, Flexible person who thrives in a fastpaced environment

Technical/Other Skills

  • Relevant experience in proposal management/coordination / vendor registration (RFP, RFI, RFQ)
  • Experience using client portals (e.g SAP, Esupply, Oracle, Jaggaer, DPP etc.)
  • Excellent analytical, administrative, organizational and time management skills, deadline driven.
  • Flexible, Openminded, Adaptive, from time to time you may be required to work outside of your normal working hours or as the practice/ proposal submission requires

Education

  • University degree in relevant field

Previous Experience

  • Professional services industry experience (minimum 3 years)
Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
  • Proposal Coordinator

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Jouzy Consulting Engineers Full time

    About the Company:Jouzy Consulting Engineers provides engineering and Architectural design and management services throughout the growing market in the Middle East and North Africa. Established in 1966, it has offices in Dubai, Abu Dhabi in the United Arab Emirates. Jouzy is one of the leading companies in the MENA region working with on some of the...

  • Proposal Coordinator

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Fugro Full time

    Job DescriptionProposal CoordinatorFugro Middle East has an exciting opportunity for a highly motivated and enthusiastic Proposal Coordinator.The role will involve working within our central expertise team and commercial team who are responsible for managing commercial management office.Who we areDo you want to join our Geo-data revolution? Fugro's global...

  • Proposal Coordinator

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Albilal Group Full time

    Roles & Responsibilities Coordinate and maintain team documentation efforts for responses to RFPs; Analyze requirements and ensure that proposals meet requirements; Edit and rewrite proposals, including creating templates and boilerplate text; Draft proposals and communicate across teams to get input and meet deadlines; Preparation of Company...

  • Proposals Coordinator

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Surbana Jurong Full time

    1: Work on prequalification's, expression of interests with relevant agencies, clients and projects. Prepare and submit tenders (Expressions of Interest and Proposals) in cooperation with Bid Manager/ Bid Leader / Technical Staff.Coordinate the timing and quality of input by others, including subconsultants to obtain fee proposals and other pertinent...


  • Dubai, Dubai, United Arab Emirates RecruitME Full time

    Proposals Coordinator for an International Professional Services FirmKey responsibilities:Act as an integral support within the Office Services department overseeing incoming client proposals (RFP, RFI, RFQ) within the Office Services team, ensuring they are actioned and addressed in a professional, efficient manner. Coordinating with the different Practice...

  • Proposal Coordinator

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Hill International Full time

    General Description of Role and Responsibilities:Reads and reviews RFP/PQ/EOI invitations and prepares bid responsibility matrix accordingly. Schedules kickoff meeting(s) with relevant parties to initiate the submission preparation process. Prepares, assembles, and issues technical and financial proposals, prequalifications, presentations and proposal...

  • Proposal Coordinator

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Taurus Contractors Pvt Ltd Full time

    Degree or diploma in a relevant field CRM (Customer Relationship Management)software knowledgeProfessional Experience5+ years of experience as a proposal's Technical coordinator in Oil & Gas / Power/Water andWaste water sectorSkillsCollaborates, Communicates Effectively, Customer Focus, Situational Adaptability, Strategic Mindset, Instils Trust,Emotional...

  • Proposal Coordinator

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Taurus Contractors Pvt Ltd Full time

    Degree or diploma in a relevant field CRM (Customer Relationship Management)software knowledgeProfessional Experience5+ years of experience as a proposal's Technical coordinator in Oil & Gas / Power/Water andWaste water sectorSkillsCollaborates, Communicates Effectively, Customer Focus, Situational Adaptability, Strategic Mindset, Instils Trust,Emotional...


  • Dubai, Dubai, United Arab Emirates Parsons International Full time

    Act as the Proposal Manager on proposals, especially smaller ones, whenever required. Assist and/or perform the analysis, interpretation and outline of the RFP. Ensure compliance, comprehensiveness, and compelling features (the 3Cs). Assist and/or develop the Bid Planning Matrix. Assist and/or oversee the development of the graphic theme with the graphics...


  • Dubai, Dubai, United Arab Emirates Tendi Full time

    Proposal Coordinator Jobs In Dubai | TendiAbout the jobThe Proposal Coordinator is responsible for responding to RFIs/RFP/ RFQ/ Tenders; maintaining and updating company content; managing project timelines; and providing Sales Support. The Proposal Coordinator works directly with Sales and the Sales Support Team to deliver accurate, competitive, and custom...


  • Dubai, Dubai, United Arab Emirates J10 Consulting FZ LLE Full time

    This role is available for immediate joining and is an initial 3 month fixed term contract position employed as an outsource employee through J10 Consulting.Key Responsibilities: Assist in the completion of persuasive proposals, marketing collateral and presentations. Develop an understanding of technical terminology, project management structure, and...


  • Dubai, Dubai, United Arab Emirates Next Generation Corporate Services Full time

    Act as the primary point of contact between clients and the company. Coordinate client meetings, calls, and appointments. Maintain accurate records of client interactions and transactions. Collaborate with internal teams to ensure client needs are met effectively. Provide administrative support to the sales and client management teams. Assist in the...

  • Proposal Lead

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Parsons Full time

    Proposal LeadUAEStrategy and order. These are your lifelinesYou approach each work day by assessing what needs to get done and are ever-aware of staying on target with your time. You, in a word, are Organized. When you get in "focused work mode," there's no stopping you. You are analytical and clear-headed and feel a sense of accomplishment at the end of the...

  • Proposal Manager

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Hill International, Inc Full time

    Work Process and Deliverables: C- oordinate go/no-go decisions with Operations staff. A- ttend pre-proposal meetings and/or interviews when requested. L- ead the development of competitive proposals for both private and public sector from teaming and pre-proposal meetings through the delivery of submittals. D- evelop non-technical proposal sections and...

  • Proposal Engineer

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Michael page Full time

    Collaborate with cross-functional teams to analyze client requirements, project specifications, and scope of work.Assist in preparing high-quality technical and commercial proposals, ensuring they align with client needs and project objectives.Conduct thorough research and analysis of project requirements, including cost estimates, resource allocation, and...

  • Proposal Engineer

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Michael Page Full time

    Collaborate with cross-functional teams to analyze client requirements, project specifications, and scope of work. Assist in preparing high-quality technical and commercial proposals, ensuring they align with client needs and project objectives. Conduct thorough research and analysis of project requirements, including cost estimates, resource allocation, and...

  • Proposal Officer

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Viva HR Consultants Full time

    The Role To support sales team based out of me in understanding their lighting requirements and creating proposals which are compliant to the project requirements and also provide value when compared to competitor offers. To timely updates all quotes in Oracle CRM and maintain pipeline for sales follow up. Assist sales team for sample arrangement by...

  • Proposals Manager

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Jensen Hughes Full time

    Overview:Responsibilities:Responsibilities for this role include: Lead proposal activities for mustwin pursuits. Organizes, produces and assembles proposal submissions including RFI's, RFQ's, RFP's, SOQ's, PQQ's and Vendor Registrations. Develops, produces and assembles marketing support materials (i.e., qualification packages, proposals). Coordinates...


  • Dubai, Dubai, United Arab Emirates HOVER SENIOR LIVING COMMUNITY Full time

    Working within the framework of the Middle East Business Area's policies, processes and commercial strategy, the Senior Proposals Manager leads and coordinates the preparation, negotiation and successful finalization of large [Municipal/Industrial] proposals (including technical, financial and contractual aspects) in the [Water/Waste] sector. The Senior...


  • Dubai, Dubai, United Arab Emirates McDermott International, Ltd Full time

    Ensures that Area and Executive management received the correct information on in-progress as well as outstanding tenders so that the most informed decisions can be made operationally. Reviews tender documents including detailed review of the Instructions to Tenderers, Scope of Work, key contract dates, commercial price forms and terms of payment, as a...