Personal Assistant to Chairman

2 weeks ago


Dubai, Dubai, United Arab Emirates Dives Holdings Full time

Scope:
Over-all in charge of the Chairman and Managing Director's secretarial and administrative support.

  • Responsible for managing the Chairman's and the Managing Director's diary in coordination with them.
  • Reviews all incoming mail and prioritizes it before forwarding.
  • Coordinate, follow up and composes letters on behalf of the Chairman and the Managing Director.
  • Ensures all outgoing correspondence is typed, proof-read, and distributed or sent to the highest possible standard.
  • Ensures all correspondence is filed in a methodical systematic basis.
  • Attends meetings, records, and distributes the minutes and follows up with action matters - chasing responses, triggering follow-up action.
  • Coordinates communication and briefings between the Management Team, Department Heads, Managers, and business partners.
  • Handles all telephone calls and appointments, screening, and prioritizing calls as necessary for the office of the Chairman and Managing Director.
  • Maintains a database of contacts which may be required.
  • Establishment of proper business correspondence, memoranda, presentations, reports and forms, including those of confidential nature.
  • Receives and screens visitors to the Chairman and Managing Director's office, schedules and appointments.
  • Receives, opens, sorts all incoming mail; dispatches outgoing mail for the Chairman and Managing Director's office.
  • Administers the distribution, filing and necessary information. Inform the Chairman and Managing Directors for any corrections and changes.
  • Keeps trace for daily briefings follow-up and important information; to be prepared for the Chairman and Managing Director.
  • Familiarize with all related company design and brand standards (frames, fonts, logos, etc).
  • Organizes travel and external business trips requirements for the Chairman and Managing Director.

Salary:
From AED15,000.00 per month

Application Question(s):

  • Can you join immediately?

Experience:

  • Executive/Personal Assistant?: 4 years (preferred)

Language:

  • Turkish & English Fluently? (preferred)


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