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Executive Assistant to the Chairman
4 days ago
Join MultiBank Group, a global financial leader based in Dubai, offering advanced trading technology and exceptional customer service. We're regulated by 15 financial regulators worldwide and have a daily trading volume exceeding US$ 12.1 billion.
We're seeking an Executive Assistant to the Chairman. This key role involves comprehensive support to the Chairman and Operations Department, requiring robust communication, organization, and efficient management of senior executives' daily tasks.
If you thrive in a dynamic environment, possess impeccable organizational skills, and maintain the highest level of professionalism, we encourage you to apply.
Responsibilities
Calendar Management and Scheduling:
- Efficiently manage the Chairman's calendar, coordinating appointments, meetings, and conference calls.
- Prioritize and optimize scheduling to maximize the Chairman's time.
Travel Coordination:
- Arrange complex travel logistics for the Chairman, including flights, accommodations, and ground transportation.
- Anticipate travel needs and handle adjustments promptly.
Document Preparation and Organization:
- Create, edit, and format documents, presentations, and reports for executive meetings.
- Maintain an organized digital and physical filing system.
Special Projects and Initiatives:
- Collaborate with C-level executives on strategic projects, conducting research, data analysis, and project coordination.
- Assist in preparing materials for board meetings and high-level presentations.
Confidentiality and Discretion:
- Handle sensitive information with utmost confidentiality.
- Exercise discretion when dealing with confidential documents and discussions.
Qualifications
- Professionalism: Represent the Chairman and the firm with the highest level of professionalism and integrity.
- Typing Speed: A minimum of 60 WPM is required for this role.
- Communication Skills: Excellent verbal and written communication skills in English (other languages are a plus).
- Software Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Attention to Detail: Meticulous in document preparation and data management.
- Adaptability: Comfortable in a fast-paced, ever-changing environment.
- Positive Attitude: Proactive, solution-oriented, and maintains a positive outlook.
Benefits
- Challenging Work: Engage in stimulating tasks within the forex industry.
- Collaborative Environment: Work closely with a dynamic team of professionals.
- Career Growth: Opportunities for advancement based on performance.
- Competitive Compensation: Market-based salary commensurate with experience.
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