Personal Assistant

1 week ago


Dubai, Dubai, United Arab Emirates Pipecare Group Full time
Lin Scan (Pipecare Group Company) is a global leader in providing complete pipeline solutions.

Our headquarters are in UAE and Switzerland, and we've performed work for customers in over 70 countries around the globe.

We are looking for an experienced and professional Personal Assistant to the President of the Company. It is busy role with great carrier opportunities for mid career professionals to enhance interpersonal

REQUIRED QUALIFICATIONS AND SKILLS:

-
_Bachelor Degree or Masters graduate in Finance_ [MBA Degree would be an advantage];
- +3 years' experience in assistance to Senior Management level;

  • Advanced level of Business English proficiency;
  • Good time management, organizational and presentation skills;

KEY DUTIES AND RESPONSIBILITIES:

  • Coordination and/or report all officerelated issues to Founder/Chairman of the Board.
  • Receiving/Accommodating Founder's guests/VIPs and/or visitors at all levels.
  • Drafting general correspondence, hand over for review and do corrections/revisions accordingly.
  • Handling and screening incoming calls for the Founder/Chairman of the Board (mobile and land line).
  • Attending incoming internal calls (Chairman's office).
  • Coordinating HR and Accounts related issues to Founder/Chairman of the Board such as approvals for air tickets and hotel reservations and other relevant office issues.
  • Handling petty cash fund (Chairman's Office) liquidation and monitor daily balance.
  • Keeping the Founder's diary schedule business and personal meetings i.e. medical, bank meetings, etc.
  • Taking/receiving instructions from Founder/Chairman of the Board regarding his personal matters (home, banks, medical and others).
  • Bringing Up Updating File and Follow Up.
  • Constantly updating of data base in order to maintain knowledge of all corporate & personal contacts (all contact information for the Founder/Chairman of the Board business & personal).
  • Indexing/Arranging of files and documents in order for easy identification and traceability Travel Plan Arrangement for Founder/Chairman of the Board (air ticket and hotel reservations and arrangement of meeting schedules abroad delegate this task if necessary).
  • Attending internal meetings; record Minutes of the Meeting, transcribe and submit for review.
  • Initiating corrective action when required.
  • Preparing Job Offers and EC specifically for sensitive and confidential post.
  • Receiving general task assignment from Business Excellence & Centralized Service Director and executing accordingly.
  • Representing Top Management during absence within the delegated capacity.
  • Issuing corrective actions once identified and approved.
  • Issuing official correspondence on behalf of the Founder/Chairman of the Board when necessary.

WE OFFER:

  • Competitive salary package
  • Comfortable office (Dubai, UAE)
  • Business trips worldwide
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