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Executive Assistant

4 months ago

Dubai, Dubai, United Arab Emirates SimplyApply Full time

Responsibilities

  • Provides executive support in a one-on-one working relationship. Serves as the primary point of contact for internal and external constituencies
  • Completes various administrative tasks including: managing an extremely active calendar of appointments; completing expense reports; preparing correspondence; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Plans, coordinates and ensures the CEO's schedule is followed and respected.
  • Researches, prioritizes and follows up on incoming issues and concerns addressed to the President, including those sensitive or confidential.
  • Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
  • Manages various special projects for the President, some of which may have organizational impact.
  • Prioritizes conflicting needs; handles matters expeditiously and proactively; and follows through on projects to successful completion, often with deadline pressures.

Experience Requirements

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills and the ability to build relationships with stakeholders
  • Expert level written and verbal communication skills
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
  • Willingness to travel as needed

Education Requirements

  • Bachelor's degree required; Master's degree preferred
  • Previous experience as an executive assistant
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and other computer software