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Facilities Engineer | Dubai, UAE

2 months ago

Dubai, United Arab Emirates Dubai Investments Full time

Facilities Engineer

Job Description

A Facilities engineer with experience in dealing with Owner Association Management companies either within the OA or as a contracted service provider. The summarised responsibilities would be:


• Understand the maintenance requirements of all facility assets and ensure compliance.
• Revise and adjust proposed schedules, dates and PPM activities.
• Communicate with service providers to ensure that all contractual obligations are met.
• Monitor and supervise service provider KPIs and SLAs.
• Perform routine inspection on all common area assets and point out all observed irregularities.
• Report all findings from inspections in a well present manner.
• Utilise the CAFM system and monitor it 3 times a day

Responsibilities

Supervision and Team Management:

• Revise the proposed maintenance schedules and activities and request the necessary adjustments to comply with maintenance standards and authority requirements.
• Manage service providers, including hiring, training, scheduling, and performance evaluations.
• Delegate tasks and responsibilities to service providers and ensure their adherence to policies and procedures of Authorities and community governance.
• Ensure complete coordination with all service providers.
• Check the premises regularly to ensure security.
• Record and report emergencies.
• Supervise the janitorial staff and other workers.
• Hire contractors for equipment installation and repairs.
• Evaluate existing systems.
• Identify technical problems.
• Oversee waste management, garbage collection, product delivery and other operations.
• Carry out inspections of the facility.
• Perform administrative or custodial tasks as needed.
• Document lost and found items.
• Perform random checks.
• Develop and maintain relationships with vendors and suppliers to ensure timely and cost-effective delivery of services and materials.
Facility Maintenance and Repairs:

• Develop and implement a comprehensive preventative maintenance program for all facility systems and equipment.
• Coordinate and oversee maintenance and repair activities, ensuring prompt resolution of facility-related issues.
• Manage contractors and service providers to perform maintenance, repairs, and improvements as needed.
Safety and Compliance:

• Ensure compliance with all applicable authority regulations, safety regulations, building codes, and environmental standards.
• Develop and implement safety protocols and emergency response plans, conducting regular safety inspections and drills.
• Keep updated with relevant laws and regulations to ensure the facility remains in compliance.
Budget Management:

• Monitor property budget and report monthly payables and invoice reports.
• Identify cost-saving opportunities while maintaining high standards of quality and safety.
Record Keeping and Reporting:

• Maintain accurate and up-to-date records of maintenance activities, repairs, and facility-related expenses using the CAFM system.
• Generate regular reports on facility performance, maintenance activities, and budget adherence.
Qualifications


• Educational Background: A high school diploma or equivalent is enough with good writing skills in English and knowledge in Excel and Power Point.
• A minimum of 2 to 5 years of experience in document management, archive management, or records management. Experience in reviewing technical documents and the ability to identify errors is a very important addition.
• High proficiency in English, both oral and written. Familiarity with document control systems and referencing all folder calendars in Excel or other applicable software.
• Strong organizational skills and attention to detail. Ability to work independently and as part of a team. Good communication skills to act as a helpdesk for project engineers regarding documentation matters.
About Us

Al Mujama, founded in 2003, is a leading Property Management & Owners' Association company providing a wide range of end-to-end solutions, including investment advice, lease management, community management, owners' association management, and property management. Al Mujama is working to become the first paperless owners' association and is a member of the International Real Estate Community Management Summit (IRECMS) that recognises UAE-based companies that are delivering outstanding results in the field of Community Management, Facilities Management, Property Management, and Real Estate in general.