Telephone Operator

4 days ago


Dubai, Dubai, United Arab Emirates The First Group Full time
Job Description
  • Ensure brand standards, policies and procedures are adhered to at all times.
  • Maintain complete knowledge of all hotel features/services, hours of operations, all hotel restaurant food concepts, menu price range, dress code and ambiance, all hotel room types, numbers/names, layout appointments, amenities and locations, all hotel room rates, special packages and promotions, daily house count and expected arrivals/departures scheduled daily group activities, names and locations of meeting/banquet rooms, room availability status for any given day.
  • Maintain cleanliness throughout the areas.
  • Organize and implement all special needs, personal preferences and amenity distribution in accordance to the department's standards and procedures.
  • Answer and direct all external incoming telephone calls following the standard telephone etiquettes.
  • Take In Room Dining orders from the guests over the telephone. Enter orders into MICROS system.
  • Communicate special instructions to the kitchen and expediters.
  • Handle guests' complaints and take action to resolve problems.
  • Accept and relay guests messages, either manually, written or through voice mail system.
  • Maintain and update Opera telephone Directory.
  • Prepare any admin related tasks delegated by the line manager.
  • Take requests for wake up calls and follow through to ensure guests receive their wake up call at the requested time.
  • Greet guests with a cheerful and pleasant voice during the conversation.
  • Respond to emergency situations calmly, effectively, according to hotel guidelines.
  • Actively participate in sending and distributing all incoming and outgoing faxes and messages.
  • Understand and know all SOPs for fire evacuation, your role and what is required in Emergency situations.
  • Successful completion of the training/certification process.
  • Develop and maintain positive and productive working relationships with other employees and departments. Support all co-workers and treat them with dignity and respect.
  • Follow, comply and ensure that all guests are checked-in and out from the DTCM e-service portal and CID systems.
  • Follow, comply and ensure that all service requests and incidents either requested by a guest and/or associates are logged into FCS/e-connect software in a timely manner.
  • Perform any other work as and when assigned by the supervisor and/or management.
Desired Skill & Expertise
  • At least 1+ years experience working at the reception or as a telephone operator in a 4* property with 250+ inventory.
  • 1 year experience Front Office computer literacy.
  • Excellent communication skills with proficiency in speaking and writing English.
  • Team player with excellent planning, organizing skills and excellent problem-solving skills.
  • Able to work flexible working hours with rotating shifts.
  • Pleasant personality and good grooming.
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