Document Coordinator
5 days ago
Welcome to ENGINEERINGUK, a company that redefines the boundaries of ambition. We believe in creating responsible places that bring transformative impact to our people, communities and societies across the globe.
The project we are working on is a large hospitality project in one of the Emirates of the UAE. As a project administrator/document controller, you will be responsible for ensuring efficient and accurate management of project documentation and administrative processes.
This role supports project teams, consultants, and stakeholders by maintaining compliance with DWTC processes and standards. You will also provide comprehensive office administrative support to the real estate development department.
Our values shape the way we consult and define the people we want to join us:
- Safety first - Going home safe and well
- Client focus - Deliver on our promise
- Integrity - Always do the right thing
- Create opportunity - For our people to excel
- Managing and overseeing the full lifecycle of project documents, including creation, distribution, storage, retrieval, and archiving.
- Ensuring all documents comply with the standards and processes.
- Acting as the project owner within Aconex, ensuring smooth operation and usage of the platform.
- Addressing and resolving all Aconex-related issues raised by consultants, contractors, or internal teams.
- Training and supporting project team members on Aconex processes and functionalities.
- Setting up, monitoring and managing the workflows within Aconex to ensure timely document approvals and project progression.
- Defining and implementing Aconex processes, ensuring they align with DWTC standards and project requirements.
- Developing and maintaining a comprehensive distribution matrix within Aconex, ensuring accurate routing of documents to appropriate stakeholders based on roles and responsibilities.
- Providing administrative support to the real estate development department, including scheduling meetings, preparing minutes, and tracking action items.
- Managing the office supplies, equipment and departmental logistics.
- Bachelor's degree in business administration, project management or a related field.
- Experience working in the United Arab Emirates is essential for client approval.
- Significant experience in document control, project administration, or related roles, preferably in real estate development or construction.
- Proficient in the Aconex platform and document control systems.
- Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).
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