Document Coordinator

5 days ago


Dubai, Dubai, United Arab Emirates Sobha Realty Full time

Job Description

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The Document Controller will be responsible for ensuring the implementation of office policies and procedures. This includes maintaining accurate records of various office processes, using standard forms, and coordinating office operating systems.

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Key Responsibilities:

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  • Create templates, check for accuracy, and edit files, including contracts, archiving files, and ensuring authorized team members have access to necessary documentation.
  • Organize the filing and storage of soft copy records, including maintaining accurate records of electronic filing structures and systems.
  • Manage requests for documentation, review and update technical documents (e.g., manuals and workflows), manage the flow of documentation within the organization.
  • Organize the filing of hard copy records, including maintaining accurate records of archiving and filing systems; file documents in physical and digital records and ensure appropriate storage.
  • Prepare correspondence and documentation, including drafting and distribution of letters and emails.
  • Assist with compilation of meeting/reporting documents. Prepare ad-hoc reports on projects as needed.
  • Maintain confidentiality around sensitive information and terms of agreement.
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Required Skills and Qualifications:

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  • Bachelor's Degree/Diploma (Any stream)
  • 3-7 years of experience in reviewing technical documents
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Skills:

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  • Hands-on experience with MS Office and MS Excel
  • Knowledge of Electronic Document Management Systems (EDMS)
  • Proficient typing and data organization skills


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