Documentation Coordinator

6 days ago


Dubai, Dubai, United Arab Emirates GLASSLINE Full time

At GLASSLINE, we are seeking a highly skilled Documentation Coordinator to join our team in the UAE.

Job Summary

The successful candidate will be responsible for managing and controlling all project-related documentation, ensuring efficient document flow between the site team, subcontractors, consultants, and the main contractor.

Key Responsibilities
  1. Document Management: Maintains and organizes project documents, including drawings, RFIs, submittals, method statements, material approvals (MIRs), and inspection requests (WIRs).
  2. Document Control: Ensures all documents are recorded, archived, and retrievable in accordance with company procedures.
  3. Document Issuance: Controls the issuance, distribution, and receipt of project documents to and from internal and external stakeholders.
  4. Revision Control: Manages revisions of drawings and ensures only the latest approved versions are distributed to the site team.
  5. Document Review: Ensures documents are reviewed and approved in accordance with project workflows.
  6. Coordination: Coordinates with design, procurement, and site teams to track document status and ensure timely submission and approval.
  7. Communication: Liaises with the main contractor, consultant, and suppliers for document-related correspondence.
  8. Document Distribution: Distributes approved documents and drawings to relevant site personnel and ensures acknowledgment of receipt.


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