Document Management Specialist

3 weeks ago


Dubai, Dubai, United Arab Emirates Duncan & Ross Full time

Job Summary:

We are seeking a highly organized and detail-oriented Document Management Specialist to join our Duncan & Ross team in the GCC region. This role will be responsible for managing project-related documents, ensuring accurate filing, tracking, and retrieval of records using Aconex.

Key Responsibilities:

  • Maintain and organize all project-related documents, utilizing Aconex software for efficient management.
  • Input and update data into the Aconex system, tracking document status, version control, and project workflows.
  • Review documents for completeness, accuracy, and compliance with established company and industry standards.
  • Coordinate with project teams, consultants, contractors, and clients to manage document submissions, updates, and approvals.
  • Set up access controls in Aconex to ensure document security, limiting access to authorized personnel only.
  • Provide training and support to project team members on document control procedures and Aconex functionalities.
  • Generate regular reports on document status, updates, and outstanding approvals, keeping management informed of documentation progress.

Requirements:

  • A minimum of 4 years of experience in a Document Controller role within the design consultancy industry in the GCC region.
  • Proficiency in Aconex software is essential; experience with other document management systems is an added advantage.
  • A Diploma or Bachelor's degree in Business Administration, Information Management, or a related field is preferred.
  • Excellent attention to detail, with strong organizational and analytical skills.
  • Strong written and verbal communication skills in English.
  • Ability to work effectively in a fast-paced environment and manage multiple project documents concurrently.

Compensation:

The estimated salary for this position is around $60,000 per annum, depending on experience and qualifications.



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