Digital Document Management Specialist
1 week ago
About Duncan & Ross: We are a leading design consultancy in the GCC region, committed to delivering high-quality projects and exceptional service.
Job Summary: We are seeking a skilled Digital Document Management Specialist to join our team. This role is responsible for maintaining and organizing project-related documents, ensuring accurate filing, tracking, and retrieval of records using Aconex software.
Key Responsibilities:
- Document Management: Maintain and organize all project-related documents, ensuring accurate filing, tracking, and retrieval of records using Aconex software.
- Data Entry & Updating: Input and update data into the Aconex system, tracking document status, version control, and project workflows.
- Quality Control: Review documents for completeness, accuracy, and compliance with established company and industry standards.
- Coordination & Communication: Coordinate with project teams, consultants, contractors, and clients to manage document submissions, updates, and approvals.
- Access Control: Set up access controls in Aconex to ensure document security, allowing only authorized personnel to access sensitive information.
- Documentation Training & Support: Provide training and support to project team members on document control procedures and Aconex functionalities.
- Reporting: Generate regular reports on document status, updates, and outstanding approvals, ensuring management is informed of documentation progress.
Requirements:
- Experience: Minimum 4 years in a Document Controller role within the design consultancy industry in the GCC region.
- Software Proficiency: Proficiency in Aconex software is essential; experience with other document management systems is a plus.
- Education: Diploma or Bachelors degree in Business Administration, Information Management, or a related field is preferred.
- Skills: Excellent attention to detail, with strong organizational and analytical skills.
- Communication Skills: Strong written and verbal communication skills in English.
- Work Environment: Ability to work effectively in a fast-paced environment and manage multiple project documents concurrently.
What We Offer:
- Salary: Competitive salary of $80,000 per annum, commensurate with experience.
- Benefits: Comprehensive benefits package, including medical insurance, retirement plan, and paid time off.
Join Our Team: If you are a motivated and experienced professional looking for a new challenge, please submit your application with your resume and cover letter.
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