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Executive Assistant to the Director

2 months ago

Sharjah, Sharjah, United Arab Emirates The Africa Institute Full time
About the Position

The Africa Institute is seeking a highly organized and efficient Executive Assistant to support the Chancellor of the Institute. The candidate should be adept at handling administrative tasks, managing schedules, and facilitating communication between the Chancellor and various administrative managers and heads of departments.

Key Responsibilities
  • Prioritize and manage the Chancellor's professional and personal scheduling, including arranging meetings, coordinating appointments, and preparing agendas.
  • Coordinate complex scheduling and calendar management, oversee the flow of information, record meetings, and follow up on action items to ensure productivity and positive outcomes.
  • Draft, proofread, and edit various documents such as emails, reports, and presentations on behalf of the Chancellor.
  • Handle sensitive information discreetly and maintain confidentiality in all aspects of the role.
  • Manage travel logistics, including accommodations and transportation arrangements.
  • Provide administrative and office support as needed.
  • Maintain professionalism and strict confidentiality.
  • Organize communications and plan events as required.
Requirements
  • A Master's degree in a relevant field, or a Bachelor's degree with a minimum of five years' experience in a relevant position.
  • Excellent written and verbal communication skills. Preferably bilingual and fluent in both English and Arabic languages.
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
  • Strong organizational and multitasking abilities, with meticulous attention to detail.
What We Offer
  • A competitive salary and benefits package, including health insurance, housing, and transportation, children school fees allowances subject to coordination of benefits.
  • A dynamic and inclusive work environment that values diversity and promotes professional growth.