Administrative Support Specialist

5 days ago


Abu Dhabi, Abu Dhabi, United Arab Emirates IDP International Education Specialists Full time

About IDP International Education Specialists

IDP is the global leader in international education services, delivering global success to students, test takers and our partners, through trusted human relationships, digital technology and customer research. An Australian-listed company, we operate in more than 50 countries around the world.

Our team is comprised of over 7,000 people of various nationalities, ages and cultural backgrounds. Proudly customer-first, our expert people are powered by global technology. Together, we offer unmatched services, helping local dreams become realities, all over the world.

We are seeking a highly skilled SP Admin Assistant to join our dynamic team. As an SP Admin Assistant, you will be responsible for providing high quality and professional customer service to students, clients and all other visitors or guests of IDP offices.

Key Responsibilities
  1. Customer Service
  • Welcome visitors and guests in a friendly and professional manner and direct them to appropriate IDP staff.
  • Register walk-in and call-in students on IDP's Client Relation Management (CRM) system and assign these contacts to counsellors.
  • Answer all incoming calls from the main office content number and redirect them to IDP staff as required.
  • Monitor the generic office email account and distribute messages received to appropriate staff or other offices as needed.
Operations Support
  • Support counselors in submitting university applications.
  • Respond to student queries on the phone or WhatsApp.
  • Assist in the planning and preparation of meetings, conferences, and conference telephone calls.
  • Prepare and maintain marketing and other materials required for conferences or events.
Administration
  • Maintain updated copies of procedures manuals, forms, and templates for use in the office.
  • Arrange outgoing courier and mail pickups.
  • Assist with other administrative support tasks as directed by the IELTS Test Center Administrator or Office Manager.


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Abroad Work Full time

    Job Title: Administrative Support SpecialistWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Abroad Work in Abu Dhabi. The successful candidate will be responsible for ensuring the efficient operation of our office while providing administrative support to our team members.The ideal candidate should...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Abroad Work Full time

    We are looking for an experienced Administrative Support Specialist to join our team at Abroad Work in Abu-Dhabi. As an Administrative Support Specialist, you will be responsible for providing high-level administrative support to the wider team, ensuring that all tasks are completed on time and to the highest standard.The ideal candidate should have...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates INDMAN DMCC Full time

    Job Summary:We are seeking an Administrative Support Specialist to join our team at INDMAN DMCC. As an Admin Assistant, you will play a vital role in maintaining the smooth operation of our office.Responsibilities:Organize and Maintain Office DocumentsAssist with Report PreparationHandle Incoming and Outgoing CorrespondenceCoordinate Meetings and...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Digital Qube Full time

    About Us: At Digital Qube, we have a dynamic and flexible team of consultants who provide administrative support for HR and finance tasks. Our goal is to boost productivity as the company grows.The Role: We are seeking an experienced Administrative Support Specialist to join our team. The successful candidate will be responsible for providing financial...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Segula Technologies Full time

    We are looking for an experienced Administrative Support Specialist to join our team in Basra, Iraq.The ideal candidate will possess excellent organizational and multitasking abilities, proficiency in Microsoft Office Suite, and strong communication skills.The successful candidate will provide administrative support to project teams and stakeholders,...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Terracotta Outsourcing Full time

    **About the Role:**We are looking for an experienced Administrative Support Specialist to join our dynamic team at Terracotta Outsourcing. As the primary point of contact for visitors and phone calls, you will play a critical role in creating a positive impression of our organization.The ideal candidate will possess excellent organizational skills, be...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Aldar Education Full time

    Aldar Education is an exceptional place to work, offering a globally recognised and admired curriculum, dedicated and passionate practitioners, and outstanding teaching and learning. Our diverse and progressive learning community annually produces some of the very best I/GCSE and A Level results in the UAE.As an Administrative Support Specialist, you will be...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates ADSS Full time

    Job DescriptionThe Administrative Support Specialist will provide comprehensive administrative support to the CEO, including calendar management, meeting coordination, and travel arrangements.Key responsibilities include:Coordinating meetings and events, ensuring timely preparation of materials and documentation.Maintaining effective communication with...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Metahunt Full time

    About the RoleWe are looking for an experienced Administrative Support Specialist to join our team at Metahunt. This role will involve providing support to our daily HR and administrative operations, ensuring that we maintain a smooth and efficient workflow.The ideal candidate will have experience in the shipping or logistics sector, be familiar with UAE...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Basatin Landscaping SPLLC Full time

    Basatin Landscaping SPLLC is seeking an experienced Administrative Support Specialist to join our team. In this role, you will provide critical support to the operation manager in ensuring timely completion of tasks with maximum accuracy and safety.The key responsibilities of this position include:Coordinating with project support and document control...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates IDP Education Ltd Full time

    About IDP Education LtdIDP Education Ltd is a global leader in international education services, delivering success to students, test takers and our partners through trusted relationships, digital technology and customer research.Our team comprises over 7,000 people of various nationalities, ages and cultural backgrounds. We are a customer-first...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates ADIB - Abu Dhabi Islamic Bank Full time

    Job Overview:As an Outsourced Administrative Support Specialist, you will be responsible for providing administrative support to our Project Management team in Abu Dhabi.About the Job:Support the Project Management team with daily tasks and responsibilities.Assist in data entry, report preparation, and filing.Coordinate meetings and events.Key...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Daikin Middle East and Africa Full time

    Daikin Middle East and Africa is a leading industrial machinery manufacturing company seeking an experienced Administrative Support Specialist to join its team. In this role, you will be responsible for providing administrative support to the sales team, ensuring timely and accurate document control, and delivering exceptional customer service.Key...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates GMG Full time

    About the RoleThe Administrative Officer position is responsible for ensuring the efficient operation of the office by handling administrative tasks, providing support to staff, and maintaining accurate records. Key skills required include excellent organizational skills, effective communication skills, and problem-solving abilities.Main...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Masdar (Abu Dhabi Future Energy Company) Full time

    Renewable Energy Industry Support SpecialistWe require a highly motivated and detail-oriented Receptionist/Call Centre Agent to join our team at Masdar.Masdar is committed to delivering innovative clean energy solutions, promoting sustainability and reducing carbon footprint.In this role, you will be responsible for interacting with customers, providing...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates IDP International Education Specialists Full time

    About IDP\IDP is the global leader in international education services, operating in over 50 countries with a team of over 7,000 people from diverse backgrounds.\We offer unmatched services through trusted human relationships, digital technology, and customer research, helping local dreams become realities globally.\Responsibilities:\\Customer...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates SYSTRA Full time

    Project Support RoleWe are seeking an Administrative Assistant to support our project team in various administrative tasks, including record management, report preparation, and scheduling. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to communicate effectively with colleagues and...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Black Pearl Consult Full time

    Job SummaryWe are seeking an exceptional Administrative Support Specialist to join our Corporate Compliance team at Black Pearl Consult. As a key member of the team, you will provide comprehensive administrative support to the Head of Compliance, ensuring seamless execution of daily operations.Key ResponsibilitiesManage calendars, schedule meetings, and...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Grand Hyatt Full time

    Company OverviewAt Grand Hyatt, we strive to deliver exceptional experiences for our guests. Our team members are the backbone of this mission, and as a Rooms Coordinator, you will play a crucial role in ensuring seamless operations.Job DescriptionThe Rooms Coordinator is responsible for providing administrative support to the Rooms Department, ensuring...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates London International Patient Services Full time

    Job Responsibilities:As a Clinical Coordinator at LONDON INTERNATIONAL PATIENT SERVICES, you will be responsible for a range of critical tasks, including scheduling and coordination, administrative support, communication facilitation, project management, research and reporting, financial management, data management, and customer service.Key Responsibilities...