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Administrative Assistant – Office Support

2 weeks ago

Dubai, Dubai, United Arab Emirates Lift Mart Full time
Job Description

Lift Mart seeks a skilled and experienced Administrative Assistant to provide exceptional support to our team. As a key member of our office staff, you will be responsible for maintaining a well-organized and efficient work environment.

Responsibilities
  • Answer Phone Calls: Respond promptly to incoming calls, redirecting them as necessary to ensure seamless communication.
  • Manage Mail and Deliveries: Receive, sort, and distribute daily mail and deliveries in a timely manner.
  • Prepare Correspondence: Develop and disseminate correspondence, memos, and forms with attention to detail and professionalism.
  • Filing and Record Keeping: Maintain accurate and up-to-date records of employee contact information, office expenses, and other essential data.
  • Assist with Reports: Provide support in preparing regularly scheduled reports, ensuring timely submission and reconciliation.
  • Develop Filing Systems: Design and maintain effective filing systems to optimize office efficiency.
  • Update Policies: Collaborate with senior administrators to update and maintain office policies and procedures.
  • Contact Lists: Ensure contact lists are current and accurate.
  • Supply Management: Monitor office supplies and place orders as needed to maintain a fully stocked environment.
  • Expense Reports: Prepare and submit expense reports for reimbursement.
  • Visitor Support: Provide exceptional customer service to visitors, including directing them to the appropriate personnel or facilities.
Requirements
  • Knowledge of Office Management: Possess a strong understanding of office management systems and procedures.
  • Administrative Experience: Proven work experience as a Secretary or Administrative Assistant is required.
  • Organization Skills: Familiarity with office organization and optimization techniques is essential.
  • Time Management: Demonstrate high levels of multi-tasking and time management capability.
  • MS Office Proficiency: Excel proficiency, particularly in MS Excel and MS PowerPoint, is necessary.
  • Communication Skills: Excellent written and verbal communication skills are required.
  • Attention to Detail: Possess a high degree of attention to detail and problem-solving skills.
  • Integrity and Professionalism: Uphold the highest standards of integrity and professionalism in all interactions.