Administration Assistant

6 days ago


Dubai, Dubai, United Arab Emirates Tiger Recruitment Full time
Administration Assistant (Emiratization)

Emiratization Receptionist / Administrative Assistant – American Professional Services firm | Dubai.

Our client is seeking a Receptionist / Administrative Assistant to support its Dubai office operations. This role involves front-desk management, administrative support, and translation tasks, ensuring the smooth day-to-day running of the office.

Due to this being an Emiratization role, please only apply if you are an Emirati.

Salary up to AED 16,000 per month

Key Responsibilities:

Reception & Office Management:

  • Greet staff, clients, and visitors professionally and manage front-desk operations.
  • Handle switchboard calls, directing inquiries and ensuring prompt responses.
  • Manage conference room bookings, catering arrangements, and visitor logistics.
  • Order and maintain stock of kitchen supplies, stationery, and office essentials.
  • Oversee courier dispatch and collection, maintaining accurate logs of all transactions.
  • Liaise with building management, security, and IT teams for office and visitor requirements.

Administrative & Secretarial Support:

  • Provide general administrative support to fee earners, including document production, diary management, and travel coordination.
  • Assist in event planning, client meetings, and office seminars.
  • Support the billing process, ensuring invoices are accurately prepared and sent to clients.
  • Help with new client onboarding, matter file openings, and engagement letters.
  • Conduct internet research for business and travel needs.

Translation Support:

  • Translate a variety of legal, technical, and marketing documents with accuracy.
  • Ensure translations maintain original tone, context, and cultural appropriateness.
  • Proofread and edit translations for grammatical accuracy and coherence.

Key Requirements:

  • Excellent organizational and multitasking abilities in a fast-paced environment.
  • Proficiency in MS Office (Word, Excel, Outlook, Internet).
  • Ability to prioritize workload and work under pressure.
  • A flexible and adaptable approach to supporting office needs.

Seniority level: Entry level

Employment type: Full-time

Job function: Administrative, Accounting/Auditing, and Customer Service

Industries: Law Practice and Professional Services

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