Administration Assistant
6 days ago
Emiratization Receptionist / Administrative Assistant – American Professional Services firm | Dubai.
Our client is seeking a Receptionist / Administrative Assistant to support its Dubai office operations. This role involves front-desk management, administrative support, and translation tasks, ensuring the smooth day-to-day running of the office.
Due to this being an Emiratization role, please only apply if you are an Emirati.
Salary up to AED 16,000 per month
Key Responsibilities:
Reception & Office Management:
- Greet staff, clients, and visitors professionally and manage front-desk operations.
- Handle switchboard calls, directing inquiries and ensuring prompt responses.
- Manage conference room bookings, catering arrangements, and visitor logistics.
- Order and maintain stock of kitchen supplies, stationery, and office essentials.
- Oversee courier dispatch and collection, maintaining accurate logs of all transactions.
- Liaise with building management, security, and IT teams for office and visitor requirements.
Administrative & Secretarial Support:
- Provide general administrative support to fee earners, including document production, diary management, and travel coordination.
- Assist in event planning, client meetings, and office seminars.
- Support the billing process, ensuring invoices are accurately prepared and sent to clients.
- Help with new client onboarding, matter file openings, and engagement letters.
- Conduct internet research for business and travel needs.
Translation Support:
- Translate a variety of legal, technical, and marketing documents with accuracy.
- Ensure translations maintain original tone, context, and cultural appropriateness.
- Proofread and edit translations for grammatical accuracy and coherence.
Key Requirements:
- Excellent organizational and multitasking abilities in a fast-paced environment.
- Proficiency in MS Office (Word, Excel, Outlook, Internet).
- Ability to prioritize workload and work under pressure.
- A flexible and adaptable approach to supporting office needs.
Seniority level: Entry level
Employment type: Full-time
Job function: Administrative, Accounting/Auditing, and Customer Service
Industries: Law Practice and Professional Services
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