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Executive Support Specialist

1 month ago

Sharjah, Sharjah, United Arab Emirates World Academy Of Design Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our MD. The successful candidate will be responsible for managing the MD's calendar, coordinating travel arrangements, and preparing agendas and documents for meetings.

Key Responsibilities
  1. Email Management: Sort, prioritize, and respond to emails in a timely and professional manner.
  2. Phone Calls: Handle incoming phone calls, screening and directing calls as appropriate.
  3. Point of Contact: Act as the primary point of contact for external stakeholders contacting the MD via email or phone.
  4. Calendar Management: Maintain the MD's calendar and schedule appointments, meetings, and travel arrangements as needed.
  5. Meeting Preparation: Prepare agendas, documents, and presentations for meetings attended by the MD.
  6. Communication: Coordinate with other departments and team members to gather information or facilitate communication on behalf of the MD.
  7. Confidentiality: Handle confidential information with discretion and maintain strict confidentiality at all times.
  8. Special Projects: Assist with special projects and initiatives as assigned by the MD.
Requirements

To be successful in this role, you will need to have excellent organizational and communication skills, as well as the ability to maintain confidentiality and work independently. If you are a highly motivated and detail-oriented individual who is passionate about providing exceptional support, we encourage you to apply.