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Senior Administrative Coordinator

3 months ago

Dubai, Dubai, United Arab Emirates Black Pearl Consult Full time

About the Role
Our client, a leading firm in the automotive sector, is in search of a skilled and committed Senior Administrative Coordinator to deliver extensive administrative assistance to the Chairman. The ideal candidate should be proactive, detail-oriented, and adept at managing a variety of administrative responsibilities with the highest level of professionalism and confidentiality.

Key Responsibilities
Your primary duties will include, but are not limited to:

  • High-Level Administrative Support: Manage the Chairman's calendar, appointments, and travel arrangements efficiently.
  • Meeting Coordination: Organize and facilitate meetings, conferences, and corporate events, including logistics, agendas, and minutes.
  • Confidential Information Management: Handle sensitive information with discretion and integrity.
  • Documentation Preparation: Create correspondence, presentations, and reports as necessary.
  • Research and Data Compilation: Conduct research and gather data to assist in decision-making processes.
  • Stakeholder Communication: Serve as the primary contact for internal and external stakeholders, showcasing professionalism and excellent communication skills.
  • Expense Management: Efficiently manage expense reports and reimbursements.
  • Office Operations: Maintain office efficiency by organizing operations and procedures, controlling correspondence, designing filing systems, and reviewing supply requisitions.
  • Ad-Hoc Projects: Undertake additional projects and tasks as assigned.

Qualifications
To be considered for this position, candidates must meet the following criteria:

  • Minimum of 10 years of experience as an Executive Assistant or in a similar administrative capacity, preferably supporting C-level executives.
  • Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
  • Strong verbal and written communication skills in English.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work efficiently under pressure while maintaining a high level of professionalism and confidentiality.
  • A Bachelor's degree in Business Administration, Management, or a related field is preferred.
  • Experience in the automotive industry or a related field is advantageous.

Note: Black Pearl Consult is committed to ensuring a fair recruitment process and will never request any form of payment from candidates to process their applications.