Office Support Specialist

4 weeks ago


Dubai, Dubai, United Arab Emirates Caliberly Full time

We are seeking a highly organized and proactive Administrative Coordinator to support the Caliberly team. The ideal candidate will have a minimum of 2 years of experience in an administrative role, with a preference for candidates who are fluent in Arabic.

Key Responsibilities:
  • Provide administrative support to the management team, ensuring seamless day-to-day operations.
  • Manage office supplies and equipment, maintaining a well-stocked and functional workspace.
  • Schedule and coordinate meetings, appointments, and travel arrangements, utilizing effective time management skills.
  • Handle incoming and outgoing correspondence, including written communications and reports.
  • Maintain organized filing systems, both electronic and physical, to ensure easy access to critical information.
  • Assist in preparing reports, presentations, and other documents as needed, utilizing strong written and verbal communication skills.
  • Liaise with clients, suppliers, and other stakeholders professionally and courteously, representing Caliberly in a positive light.
  • Perform other administrative tasks as required to support the smooth operation of the office, ensuring a high level of productivity and efficiency.
Requirements:
  • Minimum of 2 years of experience in an administrative or office support role.
  • Fluency in Arabic is preferred.
  • Excellent organizational and multitasking abilities, with a strong attention to detail.
  • Strong written and verbal communication skills in both Arabic and English, with the ability to adapt to different communication styles.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to learn new software and systems quickly.
  • Ability to work independently and as part of a team, with a high level of discretion and confidentiality.


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