Office Support Specialist
4 weeks ago
We are seeking a highly organized and proactive Administrative Coordinator to support the Caliberly team. The ideal candidate will have a minimum of 2 years of experience in an administrative role, with a preference for candidates who are fluent in Arabic.
Key Responsibilities:- Provide administrative support to the management team, ensuring seamless day-to-day operations.
- Manage office supplies and equipment, maintaining a well-stocked and functional workspace.
- Schedule and coordinate meetings, appointments, and travel arrangements, utilizing effective time management skills.
- Handle incoming and outgoing correspondence, including written communications and reports.
- Maintain organized filing systems, both electronic and physical, to ensure easy access to critical information.
- Assist in preparing reports, presentations, and other documents as needed, utilizing strong written and verbal communication skills.
- Liaise with clients, suppliers, and other stakeholders professionally and courteously, representing Caliberly in a positive light.
- Perform other administrative tasks as required to support the smooth operation of the office, ensuring a high level of productivity and efficiency.
- Minimum of 2 years of experience in an administrative or office support role.
- Fluency in Arabic is preferred.
- Excellent organizational and multitasking abilities, with a strong attention to detail.
- Strong written and verbal communication skills in both Arabic and English, with the ability to adapt to different communication styles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to learn new software and systems quickly.
- Ability to work independently and as part of a team, with a high level of discretion and confidentiality.
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