Administrative Coordinator

4 weeks ago


Abu Dhabi, Abu Dhabi, United Arab Emirates GEMS Education Full time

Job Summary:

We are seeking a highly skilled and experienced Executive Assistant to join our team at GEMS Education. The successful candidate will provide exceptional administrative support to the Principal, ensuring seamless day-to-day operations and contributing to the overall success of the school.

Key Responsibilities:

  • Communication and Liaison: Maintain high-quality communication with school staff, parents, and corporate office representatives, utilizing tact and diplomacy to resolve issues and build strong relationships.
  • Secretarial Support: Liaise with school secretaries to ensure effective communication and coordination regarding students, parents, faculty, and staff.
  • Calendar Management: Manage the Principal's appointment calendar, handle professional communication, and facilitate public relations needs.
  • Event Coordination: Assist in organizing school events, develop effective strategies for publicity, and promote the school positively.
  • Personnel Management: Coordinate personnel needs, including contract writing, attendance, reporting, employee files, annual reports, and budget preparation.
  • Reception and Hospitality: Provide exceptional reception and hospitality services for the Principal's visitors and those seeking to communicate with the Principal.
  • Confidentiality and Integrity: Maintain confidentiality and demonstrate personal and professional integrity in all interactions.

Requirements:

  • Language Skills: Exhibit exceptional written and spoken English language skills, including excellent phone skills.
  • Communication and Presentation: Possess good presentation skills and be an effective communicator.
  • Time Management: Demonstrate the ability to handle multiple tasks simultaneously and manage time efficiently.


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