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Administrative Coordinator

2 months ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Al Nahiya Group Full time
Job Summary

**Administrative Coordinator Role at Al Nahiya Group**

The Administrative Coordinator will provide administrative support to the Safety & Security Department, ensuring the smooth operation of administrative systems, procedures, and policies. This role involves coordinating with clients, preparing budgets, and performing various administrative tasks.

Key Responsibilities
  • Coordinate with clients for IT and budget-related jobs
  • Prepare operation and capital budget requirements
  • Research market values for required items
  • Finalize budget preparations for submission
  • Take minutes of budget confirmation meetings
  • Prepare scope of work for approved budgets
  • Collect detailed specifications for required items
  • Prepare justifications for approved budgets
  • Enter draft purchase requisitions in Maximo
  • Prepare documentation for SPE committee approval
  • Coordinate with vendors and procurement services
  • Perform technical evaluations and prepare final reports
  • Receive and process purchase orders
  • Communicate with suppliers and purchase department
  • Maintain filing systems for projects
  • Provide daily updates and follow-ups
  • Manage security and safety equipment inventory
  • Coordinate IT services and equipment inventory
  • Handle IT complaints and incidents
  • Prepare IT budget requirements
  • Manage manpower, security, safety, IT, and furniture budgets
Requirements
  • Bachelor's degree in Business Administration or related field
  • At least 6 years of experience in administrative roles
  • Excellent written and verbal communication skills
  • Ability to work effectively with staff across divisions