Document Control Specialist

5 days ago


Abu Dhabi, Abu Dhabi, United Arab Emirates Petrofac Full time

Petrofac Overview

We are a leading international service provider to the energy industry, with a diverse client portfolio including many of the world's leading energy companies.

Job Description:

As a Document Controller II, you will play a crucial role in maintaining schedule for creating databases for tracking all technical and non-technical documents and provide status updates on a regular basis. You will receive technical drawings from various discipline engineers and ensure revision accuracy before issuing to the client/Vendor & any third parties.

  • You will assist in setting up the Document control system for head office/Site and engineering support centers. Prepare all project document control related procedures during the entire duration of a project.
  • You will issue regular reports to clients on Drawings status, Technical Query status and exception reporting. Issue regular reports to Project, engineering and construction team on overdue documents from Client, vendor and also issue statistical vendor document status purchase order wise.
  • You will support in setting up Site Document control and support site Document control activities until site document control stabilizes.
  • You will ensure data accuracy in Petrocept and Documentum.
  • You will distribute internally copy of transmittals within the project team and site (if deemed fit) as per distribution matrix assigned. Receive reviewed documents from clients and make respective log entries and assign the approval codes for the commented drawings in TDR (Technical Document Register). Also transfer these approvals internally as per the project distribution matrix.
  • You will be responsible to ensure all Technical deliverables are issued, returned, logged within an acceptable time frame.
  • You will send vendor documents to clients for review. Communicate all comments received from clients to vendors.
  • You will liaise with vendors and expedite for timely submission of all documents as mentioned in the VDR.
  • You will answer all day-to-day queries from Disciplines/Projects in regard to document status.
  • You will verify if the MRB (Manufacturing Record Book) and the Operating Maintenance Manual is in conformance with the quality standards in co-ordination with QA/QC Team. Maintain a comprehensive list of the entire quality test plans needed to be conducted on materials.
  • You will perform other related duties incidental to the work described in support of the department.
Requirements:

A Bachelor's degree or a 3 Year Technical Diploma with minimum of 2-3 years of related experience as a document controller on EPC projects.

Additional Information:
  • Seniority level: Entry level
  • Employment type: Full-time
  • Job function: Administrative
  • Industries: Oil and Gas


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