Senior Administrative Coordinator

7 days ago


Dubai, Dubai, United Arab Emirates Al-Futtaim Full time

About the Role

The Senior Administrative Coordinator will provide exceptional support to the Director, ensuring seamless day-to-day operations. Key responsibilities include managing complex calendars, arranging meetings, and coordinating travel arrangements.

Key Responsibilities

  • Administrative Support
    • Provide administrative assistance to the Director, including calendar management, meeting coordination, and document preparation.
    • Maintain accurate records, files, and databases to ensure easy access to information.
    • Coordinate travel arrangements, including flights, accommodation, and ground transportation.
  • Communication and Liaison
    • Act as a gatekeeper for the Director, handling inquiries and ensuring only important matters are passed on.
    • Manage emails, phone calls, and other forms of communication, responding on behalf of the Director when necessary.
  • Problem Solving and Discretion
    • Address challenges that arise in day-to-day tasks or events and find effective solutions.
    • Maintain discretion and confidentiality when handling sensitive information.

Requirements and Qualifications

  • Minimum Experience
    • At least 5 years of experience in administrative management practices and procedures.
  • Job-Specific Skills
    • Proficient in Microsoft Office, Microsoft Outlook, Data Access, Presentation, Project Management, and Microsoft Visio.
  • Behavioural Competencies
    • Organizing, communication skills, analytical, problem-solving, attention to detail, coaching skills, initiative, integrity, adaptability, teamwork, decision-making, and time management.

Desired Candidate Profile

  • Organization and Time Management
    • Calendar Management: Scheduling appointments, meetings, and events, ensuring no conflicts and priorities are met.
    • Task Prioritization: Helping to prioritize tasks based on urgency and importance, ensuring deadlines are consistently met.
    • Reminders and Deadlines: Keeping track of upcoming deadlines, appointments, and tasks and reminding the person of what needs to be done.
  • Communication Skills
    • Effective Correspondence: Managing emails, phone calls, and other forms of communication, responding on behalf of the Director when necessary.
    • Liaison: Acting as a gatekeeper for the Director, handling inquiries and ensuring only important matters are passed on.
    • Conflict Resolution: Dealing with client or stakeholder inquiries or concerns in a professional and diplomatic manner.


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