Senior Administrative Coordinator
7 days ago
About the Role
The Senior Administrative Coordinator will provide exceptional support to the Director, ensuring seamless day-to-day operations. Key responsibilities include managing complex calendars, arranging meetings, and coordinating travel arrangements.
Key Responsibilities
- Administrative Support
- Provide administrative assistance to the Director, including calendar management, meeting coordination, and document preparation.
- Maintain accurate records, files, and databases to ensure easy access to information.
- Coordinate travel arrangements, including flights, accommodation, and ground transportation.
- Communication and Liaison
- Act as a gatekeeper for the Director, handling inquiries and ensuring only important matters are passed on.
- Manage emails, phone calls, and other forms of communication, responding on behalf of the Director when necessary.
- Problem Solving and Discretion
- Address challenges that arise in day-to-day tasks or events and find effective solutions.
- Maintain discretion and confidentiality when handling sensitive information.
Requirements and Qualifications
- Minimum Experience
- At least 5 years of experience in administrative management practices and procedures.
- Job-Specific Skills
- Proficient in Microsoft Office, Microsoft Outlook, Data Access, Presentation, Project Management, and Microsoft Visio.
- Behavioural Competencies
- Organizing, communication skills, analytical, problem-solving, attention to detail, coaching skills, initiative, integrity, adaptability, teamwork, decision-making, and time management.
Desired Candidate Profile
- Organization and Time Management
- Calendar Management: Scheduling appointments, meetings, and events, ensuring no conflicts and priorities are met.
- Task Prioritization: Helping to prioritize tasks based on urgency and importance, ensuring deadlines are consistently met.
- Reminders and Deadlines: Keeping track of upcoming deadlines, appointments, and tasks and reminding the person of what needs to be done.
- Communication Skills
- Effective Correspondence: Managing emails, phone calls, and other forms of communication, responding on behalf of the Director when necessary.
- Liaison: Acting as a gatekeeper for the Director, handling inquiries and ensuring only important matters are passed on.
- Conflict Resolution: Dealing with client or stakeholder inquiries or concerns in a professional and diplomatic manner.
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