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Administrative Coordinator

1 week ago

Dubai, Dubai, United Arab Emirates Mile Studios Full time

Job Overview

Mile Studios seeks an experienced Administrative Assistant to provide exceptional support to our team. This role is responsible for ensuring the smooth operation of our office, providing administrative services, and acting as a liaison between departments.

Key Responsibilities

  • Greet visitors, respond to inquiries, and direct them to the appropriate personnel or department.
  • Schedule appointments and meetings, ensuring no conflicts and necessary resources are available.
  • Perform various administrative duties, including data entry, filing, photocopying, and record maintenance.
  • Act as a liaison between departments, facilitating effective communication and coordination.
  • Provide general administrative support, assisting with document preparation, report generation, and other tasks as required.
  • Maintain office equipment, ensuring printers, copiers, and fax machines are in good working condition and arranging repairs when necessary.
  • Handle customer inquiries and requests, ensuring a positive experience.
  • Oversee staff visa applications, medical insurances, and leave records on Tecom's AXS Portal.
  • Renew trade licenses and lease contracts for the company.
  • Prepare quotations, invoices, and follow up on payments.
  • Prepare tenders in response to project proposal requests.