CEO Assistant Manager
2 days ago
- Maintains the CEO's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Produces documents, briefing papers, reports, and presentations.
- Flexible in dealing with various tasks (reception, executive assistant, office management).
- Performs secretarial duties such as answering phone calls, making appointments, typing letters, and taking minutes.
- Screens phone calls, enquiries, and requests, and handles them when appropriate.
- Undertakes all executive support work required to help discharge the CEO's duties efficiently and effectively.
- Organizes and attends meetings, ensuring the CEO is well prepared.
- Meets and greets all visitors.
- Accompanies the CEO in meetings and represents the CEO in his absence.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Conserves the CEO's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Manages internal and external communications to ensure flawless scheduling.
- Works with the global team based outside of U.A.E. on a daily basis.
- Prepares materials for conference calls and meetings.
- Drafts and edits documents to ensure accurate and effective communication.
- Supports the CEO and team through administration work while adhering to strict confidentiality.
- Handles communication flows and manages travel arrangements.
- Manages calendar by arranging meetings according to the CEO's preferences.
- Assists in the organization of company events.
- Proactively manages daily work to provide excellent support, consistently re-planning and prioritizing work as required.
- Organizes seminars and workshops.
- Maintains confidentiality on all work issues.
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