Office Operations Coordinator

1 week ago

Dubai, Dubai, United Arab Emirates Talent Bridge HR Consultancy | Jobs in Dubai | Recruitment Agency | Headhunters Dubai Full time
Job Summary

Talent Bridge HR Consultancy is seeking a highly organized and efficient Administrative Clerk to provide comprehensive support to our team. As an Administrative Clerk, you will play a vital role in ensuring the smooth daily operations of our office by handling a variety of administrative tasks with accuracy and diligence.

Key Responsibilities
  • General Office Management:
    • Manage incoming and outgoing correspondence, ensuring timely and accurate processing.
    • Schedule meetings and appointments for team members, utilizing calendars and databases to stay organized.
    • Maintain and update calendars and databases, ensuring accuracy and efficiency.
    • Coordinate travel arrangements and expense reports, providing exceptional support to team members.
    • Order and manage office supplies, ensuring a well-stocked and efficient workspace.
    • Prepare and process documents, including presentations, reports, and memos, with attention to detail and accuracy.
    • Maintain filing systems and records, ensuring easy access to important documents.
  • Administrative and Communication Support:
    • Greet visitors and answer phone calls professionally, providing a positive first impression.
    • Provide accurate and timely information to staff and guests, ensuring seamless communication.
    • Follow up on inquiries and requests, ensuring prompt and efficient resolution.
    • Liaise with internal and external stakeholders, building strong relationships and ensuring effective communication.
    • Compose and proofread various documents, ensuring accuracy and professionalism.
  • Project and Event Support:
    • Assist with planning and managing office events and projects, ensuring successful execution.
    • Gather and prepare meeting materials, ensuring timely and accurate delivery.
    • Take minutes and document key decisions, providing a clear record of important discussions.
    • Handle travel arrangements and logistics for off-site events, ensuring seamless execution.
  • Technology and Software:
    • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace applications, with the ability to learn and adapt to new software systems.
    • Maintain basic IT knowledge for troubleshooting common technical issues, ensuring minimal downtime.
Requirements
  • High school diploma or equivalent required.
  • Minimum of 1-2 years of administrative experience in a fast-paced office environment.
  • Excellent organizational and time management skills, with the ability to prioritize and multitask effectively.
  • Strong verbal and written communication skills, with the ability to clearly and concisely convey information.
  • Attention to detail and accuracy in all tasks, with a focus on quality and precision.
  • Positive and helpful attitude, with a willingness to learn and adapt to new situations.
  • Proficient computer skills, including typing speed and internet navigation.

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