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Office Operations Coordinator

3 months ago

Dubai, Dubai, United Arab Emirates Talent Bridge HR Consultancy Dubai Full time
Job Overview

We are looking for a detail-oriented and efficient Office Operations Coordinator to provide essential support to our team at Talent Bridge HR Consultancy Dubai. In this role, you will be instrumental in facilitating the seamless daily functions of our office by managing a range of administrative responsibilities with precision and care. Your proactive approach and ability to thrive in a dynamic environment will be key to your success in this position.

Key Responsibilities
  • Office Administration:
    • Oversee the management of incoming and outgoing communications.
    • Organize meetings and appointments for team members.
    • Keep calendars and databases current and accurate.
    • Coordinate travel logistics and prepare expense documentation.
    • Manage inventory of office supplies.
    • Draft and process various documents, including presentations and reports.
    • Maintain organized filing systems and records.
  • Communication and Support:
    • Welcome visitors and handle phone inquiries professionally.
    • Provide timely and accurate information to colleagues and guests.
    • Follow up on requests and inquiries diligently.
    • Communicate effectively with both internal and external stakeholders.
    • Prepare and proofread a variety of documents.
  • Event and Project Coordination:
    • Assist in the planning and execution of office events and projects.
    • Compile and prepare materials for meetings.
    • Document minutes and record important decisions.
    • Manage travel arrangements and logistics for offsite events.
  • Technical Proficiency:
    • Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace applications.
    • Ability to quickly learn and adapt to new software systems.
    • Possess basic IT knowledge for troubleshooting common technical issues.
Qualifications
  • High school diploma or equivalent is required.
  • A minimum of 1-2 years of administrative experience in a fast-paced office setting.
  • Exceptional organizational and time management abilities.
  • Strong verbal and written communication skills, with a focus on clarity and conciseness.
  • Meticulous attention to detail and accuracy in all tasks.
  • Ability to prioritize tasks and manage multiple responsibilities effectively.
  • A positive and adaptable attitude, with a willingness to learn.
  • Proficient computer skills, including typing speed and internet navigation.

Remote Work: No