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Office Administration Specialist

3 months ago

Sharjah, Sharjah, United Arab Emirates Inspire Gulf Recruitment Solutions Full time
Key Responsibilities:
  • Office Management: Oversee various administrative tasks including organizing files, preparing reports and presentations, coordinating meeting setups, and managing supply inventories.
  • Scheduling Expertise: Provide efficient scheduling assistance by arranging appointments and avoiding conflicts.
  • Travel Coordination: Arrange travel logistics including booking flights, rental cars, and securing hotel and dining reservations.
  • Communication Handling: Manage incoming calls and direct them to the appropriate individuals.
  • Report Generation: Utilize technology to create reports, document meeting minutes, develop presentations, and perform research.
  • Visitor Reception: Welcome and assist guests in a professional manner.
  • Professional Communication: Maintain courteous and professional interactions through phone, email, and written correspondence.
  • Anticipatory Service: Proactively identify and address the needs of colleagues and visitors to ensure a smooth and positive experience.