Administrative Professional

2 days ago


Sharjah, Sharjah, United Arab Emirates First Select Employment Services Full time

First Select Employment Services is seeking a highly organized and detail-oriented Administrative Professional to join our team.

Key Responsibilities:
  • Provide administrative support to ensure the efficient operation of the office, ensuring seamless communication with colleagues and clients.
  • Answer and direct phone calls, emails, and other inquiries, maintaining a professional demeanor at all times.
  • Prepare and maintain documents, records, and reports, utilizing strong organizational skills to meet deadlines.
  • Coordinate and schedule meetings, appointments, and travel arrangements, using time management skills to prioritize tasks effectively.
  • Manage and maintain calendars, schedules, and deadlines, ensuring timely completion of tasks and projects.
  • Assist in the preparation of presentations, reports, and other materials, applying attention to detail and problem-solving skills.
  • Order and maintain office supplies and equipment, exercising good judgment in budgeting and procurement decisions.
  • Handle sensitive and confidential information with discretion, upholding the highest standards of professionalism.
  • Assist in the organization and coordination of office events and functions, showcasing creativity and flexibility in event planning.
  • Provide general administrative support as needed, adapting to changing work demands and priorities.
Requirements:
  • High school diploma or equivalent required; associate's or bachelor's degree preferred, demonstrating a commitment to ongoing learning and professional development.
  • Proven experience as a secretary or administrative assistant, showcasing a track record of success in a fast-paced office environment.
  • Strong organizational and time management skills, enabling the ability to prioritize tasks and meet deadlines effectively.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with a willingness to learn new software and technologies.
  • Excellent verbal and written communication skills, facilitating clear and effective communication with colleagues and clients.
  • Attention to detail and problem-solving skills, allowing for prompt resolution of issues and challenges.
  • Ability to prioritize tasks and meet deadlines, working independently and as part of a team.
  • Flexibility and adaptability to changing work demands, exhibiting a positive attitude and a willingness to learn and grow.


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