Event Administrative Assistant

4 days ago


Dubai, Dubai, United Arab Emirates DMG Energy Events Full time

We are seeking a highly organised and customer-focused individual to join our team as an Event Administrative Assistant.

The successful candidate will be responsible for providing administrative support to ensure the smooth operation of our exhibitions.

Job Description:

This role involves working closely with the Exhibitions Administration Manager to manage day-to-day admin functions, including CRM system management, onsite information preparation, and handling enquiries.

  • Administration: This includes managing CRM systems, preparing onsite information, and handling enquiries.
  • Sales: Dealing with sales enquiries and supporting the sales team in promoting exhibitor services.
  • Operations: Assisting the operations department with exhibitor list and floorplan changes, as well as coordinating logistics and supplies.

Responsibilities:

  • Manage and maintain CRM system for Exhibitors (Salesforce).
  • Prepare onsite information and requirements, including stationery, refreshments, files, etc.
  • Handle enquiries regarding stands, payment, and other services on-site.
  • Assist in the preparation of Visa letters for travel to Saudi Arabia.
  • Execute chases by email and telephone.
  • File comparisons to database and floorplan for accuracy.
  • Organize printing of floor plans.
  • Prepare letters for Exhibitors/Suppliers for shipment clearances and visa requirements.
  • Perform general clerical duties, including photocopying, filing, and courier.
  • Assist in covering reception for an hour once a week.

Skills Required:

  • Advanced computer literacy skills in MS Office Packages (Word and Excel), Internet, and emailing.
  • Good written and spoken communication skills in English.
  • Able to prioritise tasks within a given time frame and get things done.
  • Able to work independently with minimal supervision and to multi-task frequently.
  • Good organisational and planning skills.
  • Meticulous attention to detail.


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