Administrative Assistant
5 days ago
Direct message the job poster from IMPERIUM GROUP
Responsibilities:- Oversee and manage the day-to-day operations of the office, including administrative and support services.
- Supervise and train administrative staff, ensuring that they are performing their duties effectively and efficiently.
- Manage office budgets, expenses, and resources, ensuring that all expenses are within budget and resources are used effectively.
- Manage and ensure that office hardware and PCs are functioning properly.
- Develop and implement office policies and procedures, ensuring compliance with company policies and regulations.
- Coordinate with other departments and external vendors, ensuring that all office needs are met promptly.
- Manage office equipment and supplies, ensuring they are maintained and replaced as needed.
- Maintain accurate records and files, ensuring they are up-to-date and easily accessible.
- Plan and organize meetings, events, and conferences, ensuring all arrangements are made in a timely and cost-effective manner.
- Manage VISA and residency arrangements for staff members, ensuring all travel arrangements are made according to company policies.
- Handle company events and gatherings.
- Serve as an assistant to the managing partners.
- Ensure that all office communications are clear, concise, and professional.
- Bachelor's degree in Business Administration, Management, or a related field is preferred.
- Minimum of 5 years in an administrative or office management role, preferably in architecture, construction, or related industries.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Strong communication and interpersonal skills to interact effectively with employees, clients, and vendors.
- Excellent organizational and time management skills.
- Ability to multitask, work independently, and maintain confidentiality.
- Problem-solving mindset with a proactive approach to administrative tasks.
- Professional demeanor and ability to handle sensitive information with discretion.
Mid-Senior level
Employment typeFull-time
Job functionAdministrative
IndustriesArchitecture and Planning
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