Administrative Assistant

5 days ago


Dubai, Dubai, United Arab Emirates IMPERIUM GROUP Full time

Direct message the job poster from IMPERIUM GROUP

Responsibilities:
  • Oversee and manage the day-to-day operations of the office, including administrative and support services.
  • Supervise and train administrative staff, ensuring that they are performing their duties effectively and efficiently.
  • Manage office budgets, expenses, and resources, ensuring that all expenses are within budget and resources are used effectively.
  • Manage and ensure that office hardware and PCs are functioning properly.
  • Develop and implement office policies and procedures, ensuring compliance with company policies and regulations.
  • Coordinate with other departments and external vendors, ensuring that all office needs are met promptly.
  • Manage office equipment and supplies, ensuring they are maintained and replaced as needed.
  • Maintain accurate records and files, ensuring they are up-to-date and easily accessible.
  • Plan and organize meetings, events, and conferences, ensuring all arrangements are made in a timely and cost-effective manner.
  • Manage VISA and residency arrangements for staff members, ensuring all travel arrangements are made according to company policies.
  • Handle company events and gatherings.
  • Serve as an assistant to the managing partners.
  • Ensure that all office communications are clear, concise, and professional.
Requirements:
  • Bachelor's degree in Business Administration, Management, or a related field is preferred.
  • Minimum of 5 years in an administrative or office management role, preferably in architecture, construction, or related industries.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
  • Strong communication and interpersonal skills to interact effectively with employees, clients, and vendors.
  • Excellent organizational and time management skills.
  • Ability to multitask, work independently, and maintain confidentiality.
  • Problem-solving mindset with a proactive approach to administrative tasks.
  • Professional demeanor and ability to handle sensitive information with discretion.
Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Architecture and Planning

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