Logistics and Procurement Coordinator

4 weeks ago


Dubai, Dubai, United Arab Emirates PrecisionHire Solutions Full time

Key Responsibilities

  • Assist the Procurement and Logistics teams in organizing, dispatching, archiving, and processing invoices along with other essential documents.
  • Generate Purchase Orders within the ERP system to facilitate invoice processing.
  • Ensure timely, precise, and efficient preparation and management of Supply Chain Management (SCM) documentation.
  • Oversee the numbering, sorting, filing, storing, and retrieval of both electronic and physical documents generated for the SCM team by various departments.
  • Maintain and archive relevant documentation systematically.
  • Develop templates for various document types and databases.
  • Review and edit documents for accuracy and compliance with standards.
  • Manage the flow of documents entering and exiting the department.
  • Create Goods Received Notes (GRN) as needed.
  • Analyze data to identify process improvements and collaborate with suppliers and internal teams.
  • Facilitate the efficient operation of the supply chain department through various administrative tasks.
  • Accurately record and track the movement of files within the organization.
  • Set up, copy, scan, and store documents appropriately.
  • Handle requests for documentation efficiently.
  • Regularly review and maintain the accuracy of records, making necessary edits to keep them current.
  • Uphold confidentiality regarding sensitive documentation.
  • Generate reports and prepare presentations as required.
  • Exhibit strong negotiation and interpersonal skills.
  • Demonstrate the ability to prepare, analyze, and comprehend feasibility studies and market updates.
  • Possess excellent command of English communication, both written and verbal.
  • Gather additional information on departmental needs and prepare recommendations for vendor sources.
  • Research and qualify new suppliers based on project requirements.
  • Assess and analyze departmental purchasing needs to establish an effective procurement strategy.
  • Interpret purchasing policies, processes, and procedures to provide insights to the Procurement/Logistics Manager.
  • Assist in managing and tracking all purchases with vendors and requestors, including contract durations and expirations.
  • Identify new vendors that may qualify for business opportunities and maintain an updated vendor database and items master list.
  • Provide support to Supply Chain Officers as necessary.
  • Monitor project and general materials orders along with delivery timelines.

Qualifications

  • Bachelor's Degree in Engineering, Business Administration, Finance, or a related field, or relevant certification.
  • A minimum of 3 years of experience in an administrative or document control role with foundational knowledge in Procurement and Logistics.
  • Proficient in Microsoft Office Suite, particularly Excel and Word.
  • Familiarity with ERP systems, specifically MS D365.


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