Logistics and Procurement Coordinator
4 weeks ago
Key Responsibilities
- Assist the Procurement and Logistics teams in organizing, dispatching, archiving, and processing invoices along with other essential documents.
- Generate Purchase Orders within the ERP system to facilitate invoice processing.
- Ensure timely, precise, and efficient preparation and management of Supply Chain Management (SCM) documentation.
- Oversee the numbering, sorting, filing, storing, and retrieval of both electronic and physical documents generated for the SCM team by various departments.
- Maintain and archive relevant documentation systematically.
- Develop templates for various document types and databases.
- Review and edit documents for accuracy and compliance with standards.
- Manage the flow of documents entering and exiting the department.
- Create Goods Received Notes (GRN) as needed.
- Analyze data to identify process improvements and collaborate with suppliers and internal teams.
- Facilitate the efficient operation of the supply chain department through various administrative tasks.
- Accurately record and track the movement of files within the organization.
- Set up, copy, scan, and store documents appropriately.
- Handle requests for documentation efficiently.
- Regularly review and maintain the accuracy of records, making necessary edits to keep them current.
- Uphold confidentiality regarding sensitive documentation.
- Generate reports and prepare presentations as required.
- Exhibit strong negotiation and interpersonal skills.
- Demonstrate the ability to prepare, analyze, and comprehend feasibility studies and market updates.
- Possess excellent command of English communication, both written and verbal.
- Gather additional information on departmental needs and prepare recommendations for vendor sources.
- Research and qualify new suppliers based on project requirements.
- Assess and analyze departmental purchasing needs to establish an effective procurement strategy.
- Interpret purchasing policies, processes, and procedures to provide insights to the Procurement/Logistics Manager.
- Assist in managing and tracking all purchases with vendors and requestors, including contract durations and expirations.
- Identify new vendors that may qualify for business opportunities and maintain an updated vendor database and items master list.
- Provide support to Supply Chain Officers as necessary.
- Monitor project and general materials orders along with delivery timelines.
Qualifications
- Bachelor's Degree in Engineering, Business Administration, Finance, or a related field, or relevant certification.
- A minimum of 3 years of experience in an administrative or document control role with foundational knowledge in Procurement and Logistics.
- Proficient in Microsoft Office Suite, particularly Excel and Word.
- Familiarity with ERP systems, specifically MS D365.
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