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Executive Support Specialist

2 months ago

Dubai, Dubai, United Arab Emirates CHALHOUB Group Full time

Job Summary

The CHALHOUB Group is seeking a highly skilled and experienced Executive Support Specialist to provide administrative support to our senior management team. As an Executive Support Specialist, you will be responsible for managing the day-to-day activities of the Manager, including scheduling appointments, screening correspondence, and making recommendations on documents.

Key Responsibilities

  • Administrative Support
    • Manage the Manager's diary and appointments, ensuring timely and efficient scheduling
    • Screen incoming calls and correspondence, responding independently when required
    • Review selected documents and make recommendations for action
  • Liaison and Communication
    • Liaise with relevant individuals, departments, and external customers and suppliers on behalf of the Manager
    • Assist in presentations and reports, and coordinate travel plans and itineraries
  • Database and Record Management
    • Create and maintain database and spreadsheet files
    • Follow up on progress of directives and projects managed by the Manager
  • Research and Reporting
    • Conduct research and prepare statistical reports as required
  • Event Coordination
    • Arrange and coordinate events, meetings, and other activities as required
  • Digital Archiving
    • Handle all digital archiving of documents, records, and reports
  • General Office Duties
    • Perform general office duties, including ordering supplies and maintaining records management systems

Requirements

  • At least 5 years of experience as an Executive Assistant
  • Fluent in English, French, or Arabic is a plus
  • Immediately available
  • Already based in Dubai