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Receptionist Coordinator

2 months ago

Dubai, Dubai, United Arab Emirates Boopin Full time

**About Boopin**

Boopin is a fully integrated international agency offering media planning and buying services, social media and content strategy, public relations, advertising technology, and consulting services. Our team of professionals serves clients globally with a presence in multiple offices. We strive to create value and shared success for our clients and employees.

**Job Summary**

We are seeking a highly skilled Receptionist to join our Dubai office. The ideal candidate will possess excellent communication skills, high standards, and the ability to take initiative and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure success in this multifaceted role.

**Key Responsibilities**

  • Coordinate and manage active calendars
  • Schedule and confirm meetings and events
  • Ensure accurate and efficient file organization based on office protocol
  • Provide administrative support around the office as needed
  • Book meetings and schedule events
  • Maintain a comprehensive filing system for customer and external partner data
  • Distribute incoming and outgoing mail and packages
  • Prepare regular reports and presentations
  • Organize, store, and print company documents as needed
  • Answer and redirect phone calls and messages
  • Make travel arrangements and itineraries
  • Handle inquiries from managers and employees
  • Update and ensure compliance with office policies and procedures

**Requirements**

  • Bachelor's degree or equivalent experience
  • Excellent interpersonal, customer service, and communication skills
  • Ability to multitask and prioritize tasks effectively
  • Proficient in Microsoft Office suite and other productivity tools