Administrative Assistant Intermediate

3 weeks ago

Al Hamriyah, United Arab Emirates Exterran Full time

Prepare a variety of business correspondence, reports, spreadsheets and other documents. Maintains time and material reports and related record keeping. Researches departmental budget charges to insure appropriate allocation of expenses. Provides general clerical assistance, including scheduling meetings, filing, copying, pick up and distribution of mail, delivery of messages, etc. Maintains supervisor's calendar, periodically schedules appointments. Compiles and computes data for routine business reports. Maintains office supplies, files and records. Provide other administrative support for Corporate Supply Department, as needed.

**Job Title**:Administrative Assistant Intermediate

**Reports to**:Department Manager

**Position Summary**:Prepare a variety of business correspondence, reports, spreadsheets and other documents. Maintains time and material reports and related record keeping. Researches departmental budget charges to insure appropriate allocation of expenses. Provides general clerical assistance, including scheduling meetings, filing, copying, pick up and distribution of mail, delivery of messages, etc. Maintains supervisor's calendar, periodically schedules appointments. Compiles and computes data for routine business reports. Maintains office supplies, files and records. Provide other administrative support for Corporate Supply Department, as needed.

**Essential Duties & Responsibilities**:

- Screens telephone calls, greets visitors, and relays messages to appropriate parties
- Provides clerical assistance, including filing, copying, pick up and distribution of mail, delivery of messages, etc.
- Maintains supervisor's calendar, periodically schedules appointments
- Produces business correspondence, reports, forms and related materials
- Compiles and computes data for routine business reports
- Maintains office supplies
- Maintains files and records
- Maintains time and material reports and related record keeping
- Business Unit/Area specific customer reporting
- Coordinate Vehicle/Truck Registration along with replacing/maintaining fuel cards. Interacts with Corporate Fleet Manager as needed.
- Manages Health, Safety and Environment (HSE) records including tracking and managing Personal Protective Equipment (such as shoes & glasses and associated reimbursements), Drug Kits, and HSE Training logistics (room reservations, meals, etc.).
- Code non Purchase Order invoices, such as phone bills, utilities, uniforms, answering service, oil, hotel bills, thru company information systems.
- Requires employee to constantly type and use a computer and other office equipment, such as copier, printer, calendar, telephones, etc.

**Required Education**
- High School Diploma or equivalent

**Preferred Education**

**Required Experience & Skills**
- Proficient using complete Microsoft Suite (Word, Excel, etc.) and PC skills
- 3-5 years of administrative experience

**Prefererience & Skills**

**Required Training & Certifications**

**Preferred Training & Certifications**

**Physical Demands**

Must be able to communicate and respond to coworkers, customer, vendors, suppliers and emergency cues/alarms, in person and on the telephone, including use of mobile devices

Must wear all required PPE, including fire-retardant clothing, helmets, face shields, hearing protection, safety goggles, steel-toed boots, as applicable.

The company reserves the right to modify this job description at any time. Nothing in this job description restricts the company’s authority to modify a job position or add to or reassign job duties or responsibilities.

**Transforming Energy for a Sustainable Future. **Enerflex is a premier integrated global provider of energy infrastructure solutions, covering gas processing, compression, power generation, refrigeration, cryogenic, energy transition, and water solutions. We proudly employ more than 5,000 highly skilled employees across over 25 countries worldwide.

Enerflex places its core **Values of Integrity, Commitment, Creativity, and Success **into action across all aspects of the business. Our innovation, strong commitment to safety, and superior service to our customers positions us as the optimal partner to meet the needs of the dynamic energy industry.

We foster a culture of ensuring our employees have the tools to do their jobs right, but to also thrive in their roles. We pride ourselves in our competitive wages, extensive rewards programs, celebration of successes of individuals and teams, and are committed to ensuring Enerflex remains a safe and inclusive space for all.

**Enerflex is an Equal Opportunity Employer**

Enerflex grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state, or local law. Equal employment opportunities are provided in recruitment, hiring, promotions, wages, benef

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