Operations Coordinator

3 months ago


Sharjah, United Arab Emirates ADSOMSC Full time

The Operations Coordinator is responsible for overseeing various tasks related to the sea, air, and land departments within the organization. This role involves managing the loading and off-loading processes, handling customs inspections, claims processing, cargo planning, and coordinating with drivers for efficient transportation.

Key Responsibilities:
1. Shipment Handling:

- Supervise loading and off-loading processes for sea, air freight, and land freight shipments.
- Facilitate the customs inspections to verify package contents, item numbers, and loading arrangements (trailers & etc).
- Manage claims processes, including duties claims and refunds in Dubai.
- Coordinate loading activities at Jabel Ali Port.
- Plan cargo loading for trailers and supervise loading operations.
- Coordinate small cargo pickups and deliveries.
- Manage cargo tracing for missing items and coordinate with customs for cargo retrieval.

2. Documentation and Coordination:

- Collect required documents.
- Coordinate air shipments and ensure timely documentation collection.
- Collect required documents from drivers and forward them to the coordinator.
- Manage storage documents and arrange pickups, cargo checks, and customs procedures.
- Assist the accounts department with cash and cheque collection, depositing, and purchasing office items.

3.Cargo Information and Documentation:

- Ensure that the driver is getting accurate and complete documentation of cargo details from the loading site.
- Provide drivers and relevant stakeholders with necessary documentation, such as shipping documents & driver’s agreement.
- Supervise driver duties and provide information on traffic conditions and route surveys.

4.Financial Management and Reporting:

- Prepare payment vouchers & obtain approval for handing over it to the coordinators to collect advance cash payment from finance before the journey.
- Handover advance cash payment to the drivers and obtain their signatures as proof for the receipt of cash.
- Preparation of the Driver’s agreement.
- Deliver invoices along with shipping documents to clients & obtain acknowledgement.

5.Communication and Collaboration:

- Maintain effective communication with Operations, sales, coordinators & finance to ensure seamless transportation operations.
- Serve as a primary point of contact with the drivers for inquiries, updates, and resolution of transportation-related issues.

6.Compliance and Safety:

- Ensure compliance with safety regulations, transportation laws, and company policies to maintain a safe and secure working environment.
- Conduct regular audits and inspections of vehicles, equipment, and facilities to identify and address any safety hazards or non-compliance issues.
- Update the health and safety form as per new laws & regulations.

**Requirements**:
At least 3 years experiences in Cargo/ Loading/ Customs fields.

Must knowledge of Dubai Customs Clearance Procedures and Process.

Valid Driving License is required.

Pay: From AED3,500.00 per month

Ability to commute/relocate:

- Sharjah: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Customs clearance/ Cargo Loading: 3 years (required)

License/Certification:

- Driving License (required)

**Location**:

- Sharjah (required)

Application Deadline: 31/08/2024


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