Office Administrator/operations Coordinator

4 weeks ago


Sharjah, United Arab Emirates Shamseen general trading Full time

**Responsibilities**:
Document Controls:Establish and maintain an organized document management system.
Ensure the accuracy, integrity, and confidentiality of all documents.
Implement version control and tracking mechanisms for important files.
Monitor document access, distribution, and archiving.
Assist in creating and formatting documents, presentations, and reports as needed.

Communication:Facilitate internal communication within the office and across departments.
Coordinate meetings, prepare agendas, and distribute meeting minutes.
Serve as a point of contact for inquiries and provide timely responses.
Maintain contact lists and organizational charts.

Purchase Orders and Procurement:Process purchase orders and ensure accuracy and completeness.
Collaborate with vendors to obtain quotes, negotiate prices, and track orders.
Maintain inventory of office supplies and place orders when necessary.
Monitor and reconcile invoices, purchase orders, and receipts.
Assist in researching and identifying potential vendors and suppliers.

Administrative Support:Provide general administrative assistance, such as scheduling appointments, managing calendars, and making travel arrangements.
Assist in organizing company events, meetings, and conferences.
Help maintain office equipment and coordinate repairs or maintenance.
Support the onboarding process for new employees, including setting up workstations and providing necessary resources.
Handle other ad hoc administrative tasks as assigned.

Qualifications:

- Proven experience in office administration, operations coordination, or a similar role.
- Strong organizational and multitasking skills with keen attention to detail.
- Excellent written and verbal communication abilities.
- Proficiency in document management software and tools.
- Familiarity with purchasing processes and basic knowledge of procurement.
- Proficient in using office productivity software (e.g., MS Office Suite).
- Ability to prioritize tasks, meet deadlines, and work independently.
- Strong problem-solving and decision-making skills.
- Professional demeanor and ability to maintain confidentiality.

**Salary**: From AED2,000.00 per month

Ability to commute/relocate:

- Sharjah: Reliably commute or planning to relocate before starting work (required)


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