Assistant Facilities Manager

2 weeks ago


Dubai, United Arab Emirates Mace Full time

The opportunity

Responsible for managing day to day delivery of facilities hard services to client through designated suppliers and ensuring highest standards as detailed in the scope of works section of the contract and will report to the building operations manager in Dubai.

To oversee the implementation of all approved initiatives and programs, by managing and coordinating with their team (direct reports, service providers, contractors, stakeholders etc.) to achieve the goal.

Working directly with the local client to ensure a thorough understanding of their objectives and the implementation of acceptable property-specific operating strategies that achieve these required standards and in full compliance with all appropriate legislation.

To represent Mace delivering business first-class service to support complex, multi-disciplined site and the requirements of the client.

Your responsibilities will include:

- Driving Mace’s workplace experience, sustainability, and technology advancements to the client.
- Providing general administration of department, (holidays, training, performance reviews etc.).
- Updating and maintaining official safety documents, liaise with government authorities.
- Maintaining full financials awareness and control.
- Responsibility for meeting KPI’s and SLA’s defined within the contract.
- Managing PPM system and will contain information in accordance with the requirements of the contract, O&M manuals, health and safety and the asset criticality.
- Achieving the sustainability strategy committed by the client.
- Ensuring accuracy of asset data in liaison with appropriate management team.
- Managing the CAFM system for PPM and reactive maintenance. Continually managing and implementing enhanced working methods and/or processes in order to improve operational helpdesk CAFM efficiency within the scope of the helpdesk service in accordance with industry good practice.
- Providing technical support to all end users of the helpdesk CAFM systems.
- Maintaining data in a manner compliant with the Data Protection Act, organisational and contractual requirements.
- Efficient tracking and management of full inventory system, equipment, spares and consumables.
- Managing the data collation and population (dashboards and reporting). Ensuring system optimisation.
- Ensuring risk management, HSE, site safety, audit and inspections are completed and compliant. Ensuring all site staff are adequately experienced, qualified and trained.
- Ensuring site staff are familiar with and have access to all relevant Mace management system documentation and instructions.
- Ensuring that all proposed sub-contracted service providers and suppliers are adequately vetted for management capability prior to award of contract.
- Actively monitoring and reviewing all sub-contracted service providers and suppliers on site for satisfactory performance.
- Carrying out such other reasonable duties as may be required by the line manager.

About you

You have a technical certificate/engineering focusing on mechanical or electrical component. You have experience as a supervisor in a vertical, multi-use buildings’ environment including hotel/hospitality experience/knowledge. Good understanding of using BIM tools and integration to CAFM. In-depth knowledge of health and safety management

You are digitally savvy, can build lasting client relationships and provide support to strong, motivated teams. You will be hungry to grow your career and enjoy the opportunities Mace has to offer.

LI-Hybrid


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