Legal Affairs and Administration Executive

3 weeks ago


Sharjah, United Arab Emirates ENG Worldwide Full time

**Job Summary**

**Key Responsibilities**:

- **Trade and Media Licenses**
- Manage renewal processes for trade licenses, media licenses, Chamber of Commerce certificates, and P.O. boxes for all group companies.
- Track license renewal dates and ensure all necessary documentation and fees are submitted on time.
- ** Labor and Immigration Management**
- Execute the process for new visa quotas with the Ministry of Labor (MOL) and manage inspections for quota approvals.
- Cross-verify all labor supply worker overtime reports and monthly labor supply invoices.
- ** Legal Case Handling**
- Represent the company in legal cases at Sharjah and Dubai courts as instructed by management.
- Obtain case clearance certificates and maintain records of case outcomes.
- ** Financial Cross-Verification and Approval**
- Verify and approve monthly utility bills, medical expenses, labor supply invoices, and petty cash vouchers across departments.
- Ensure accuracy and timely submission of bills to the Finance Department for processing.
- ** Vehicle and Property Management**
- Manage vehicle mortgage clearances, Dubai parking permits, and renew tenancy contracts for group offices.
- Coordinate annual maintenance contracts with the Civil Defense department as required by the Ministry of Interior.
- ** Security and Site Management**
- Oversee the duty roster for factory and site security teams, coordinating with Arabian Security Management Services.
- In the event of a site accident, work with the project team to launch police complaints and provide necessary legal support.
- ** Staff and Visitor Coordination**
- Arrange hotel accommodations and travel visas for new managerial staff, clients, and staff visiting from Oman.
- ** Documentation and Compliance**
- Draft and issue circulars, warning letters, and memos as required.
- Ensure compliance with local regulations and coordinate with internal departments to implement policies and procedures.
- ** Other Duties**
- Handle any other tasks as assigned by the management team.

**Job Requirements & Qualifications**:

- **Education**: Bachelor's degree in law, Business Administration, or related field.
- ** Experience**: Minimum of 5 years of experience in legal affairs, government relations, or administrative management, preferably within a group of companies or a similar industry.
- ** Skills**:

- Strong understanding of local and federal laws and regulations.
- Proficiency in managing government relations and administrative tasks.
- Excellent cross-verification and attention to detail.
- Fluent in English and Arabic.
- ** Technical Skills**: Proficient in Microsoft Office Suite, familiarity with online government portals.



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