Executive Secretary/ Food
6 months ago
_**Executive Secretary/ Food & Beverage Coordinator**:_
An Executive Secretary performs many administrative support, organizational and customer service tasks to ensure the professionals they assist have all of the resources they need
**Executive Secretary: KEY ROLES & RESPONSIBILITIES**
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
**Food & Beverage Coordinator**:
To provide organizational and administrative support to the Food & Beverage Department and the timely and efficient execution of assigned office and business procedures.
F & B : KEY ROLES & RESPONSIBILITIES
Communicate to customers (internal and external) in a polite and courteous manner
- Perform duties and responsibilities in a confidential manner when applicable
- Type and prepare a variety of documents such as letters, memos and minutes
- Handling of correspondence and answering the telephone as related to the job
- Attend daily F&B Meeting and take meeting minutes **Prepare monthly staff attendance report for payroll clerk**:
- Provide organizational and administrative support to the Director of F&B **Organize a variety of documents and maintain stationery and office supplies**:
- Maintain complete knowledge of all F&B services, outlets and hotel services/features
- Liaise with other departments ensuring communication and the resolution of problems
- Contribute ideas and suggestions to enhance operational procedures in the Hotel
- To work efficiently and effectively in meeting deadlines and delivering quality work
- To keep positive relations with suppliers and other external clients
- Carry out any other duties as and when assigned by the Director of F&B
- Assist F&B outlet managers in their operations within peak times when needed.
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