Property Coordinator

4 weeks ago

Dubai, United Arab Emirates KAIZEN Asset Management Services Full time

Summary:
A property Coordinator is responsible for providing support to the Property Management Team with regards to Site Condition Management, Stakeholder and Supplier management, Risk & Regulatory Management, Project Revenue & Financial Management, Administration & Reporting and Occupancy & Lease management.

**Responsibilities**:
**Site & Property Management**:
Coordinates with FM & service providers for PPM.Ensures that PPM certificates are maintained and carried out as per the scheduleCoordinates the reviewing of drawings with FM - fitoutsDedicate all kind of issues.Ensure the quality of our Signage as per the policy.Notify supervisors of any anomalies or discrepancies that relate to the site.Manage all move in/out on site.

**HSE & Financial Management**:
Supports the Property Manager in procurement activitiesPrepares RAQ/RAP’s and the supporting paperworkEnsures that all contracts are maintained.Informs the Property Manager of contract expiry 120 days prior to the end date of the contractFollows the procurement policy at all times.Send Invoices & collect payments.Remind on payment status.Ensures that all HSE documents are maintained and up to date and the correct follow up is being followedEnsures all tenants HSE documents and reports are up to date and follows up as appropriateDetects health and safety breaches and reports themAssists the Property Manager in the preparation of the annual fire drillAssists the Property Manager when preparing incident reports, HSE reports and fire drill reportsEnsures that all documentation pertaining to compliance is maintained and up to date at all times

**Leasing & Occupancy**:
Prepares offer to leasePrepares schedules of conditionPrepares all supporting paperwork related to new leasesEnsures that all KYC forms are signed and the correct information is suppliedCross checks all information registered in the KYC documents and corresponding paperworkCoordinates the signing of leasesEnsures all related paperwork accompanies leases (compliance documentation, payments, acknowledgment forms)Prepares Ejari contractsPrepares lease renewal noticesCoordinates viewingsFollows up on fit out statusUploads and maintains lease documentation on the software

**Administration and Communication**:
Ensures all documents are maintained using the correct softwareEnsures all tenant related documents are maintained on the correct software and in their respective hardware files.Ensures all documents are submitted on time for each document runEnsures all paperwork is accompanied with the correct forms - acknowledgment forms, request forms etc.Responsible for ensuring that the correct information in input in the monthly reportEnsures that the report is submitted on timeEnsures that the weekly reports have up to date informationEnsure the scheduling of matters are sent on a weekly basis.

**Requirements**:
**Requirements**:
Excellent communication skills.-
Customer Service Orientation.-
Knowledge in Ejari Contracts Preparation & Offer to lease.

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