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Property Coordinator

3 months ago

Dubai, Dubai, United Arab Emirates Kaizen Full time

KAIZEN Asset Management Services is a leading property management firm in Dubai, is seeking a dedicated and detail-oriented Property Coordinator to join our team.

At Kaizen, we are committed to providing exceptional property management services that focus on quality, sustainability, and customer satisfaction.

Job Summary:


The Property Coordinator is responsible for providing support to the Property Management Team with regards to Site Condition Management, Stakeholder and Supplier management, Risk & Regulatory Management, Project Revenue & Financial Management, Administration & Reporting and Occupancy & Lease management.


Responsibilities:

  • Monitor deadlines and provide notices to appropriate parties.
  • Handle commercial, residential, and villa contracts.
  • Prepare and issue lease agreements immediately upon receiving PM approval/request from tenants.
  • Prepare EJARI for tenants.
  • Send renewal notices to tenants 90 days prior to expiry.
  • Monitor arrears and follow up with tenants as necessary.
  • Prepare and issue lease renewals in accordance with policies and procedures.
  • Prepare termination/expiry letters as required.
  • Inform the concerned team/department of tenant moveins and moveouts.
  • Prepare legal cases for presentation to the Head of Department or Legal team.
  • Coordinate with the Legal Department to stamp new and renewed leases.
  • Prepare and issue tax invoices for commercial tenants.
  • Arrange meeting schedules for the Commercial Manager with tenants/prospective clients.
  • Answer phone calls, call tenants, assist tenants, and request required documents from tenants.

Requirements:

  • High school diploma or equivalent; associate or bachelor's degree in a related field is a plus.
  • Proven experience in administrative or property management roles.
  • Exceptional organizational and time management skills.
  • Strong attention to detail and accuracy in recordkeeping.
  • Excellent written and verbal communication skills.
  • Proficient in using property management software and Microsoft Office Suite.
  • Knowledge of local property management regulations and best practices.
  • Ability to work both independently and collaboratively as part of a team.
  • Customer serviceoriented with the ability to handle tenant inquiries and complaints professionally.
  • Ability to multitask and prioritize tasks effectively in a fastpaced environment.