Property Admin

3 weeks ago

Dubai, United Arab Emirates InvesQ Property Brokerage L.L.C Full time

InvesQ Property Brokerage L.L.C is seeking an experienced Property Admin to join our team.

**Responsibilities**:

- Coordinate and manage the property management portfolio.
- Implement and supervise daily operations.
- Perform administrative tasks, including answering phones, filing, mailing, scanning, preparing and tracking all property and tenancy contracts, agreements, and forms.
- Assist in handling rent payments and refunds.
- Manage, track, and upload documentations such as contracts, agreements, and forms into internal systems.
- Provide support to the team by producing, modifying, and/or distributing various property management related forms, spreadsheets, manuals, and information packets.
- Handle and manage lease renewal processes.
- Assist the property management team by promoting, establishing, and maintaining positive relations with the tenants.
- Negotiate and coordinate with contractors to reach reasonable costs to benefit landlords and tenants.
- Be the main point of contact for tenants, landlords, and contractors.
- Handle utility, service charge, and billing concerns of landlords and tenants.
- Coordinate internal and external agents to actively acquire more properties to manage.
- Collaborate with the marketing department for advertising and website management.
- Process correspondence with tenants, contractors, and other third parties for property management.
- Build tenant relationships and increase tenant retention through responsive actions to maintenance, housekeeping, and minor renovation requests.
- Provide notices to tenants regarding various visits and inspections.
- Conduct and manage move-in and move-out inspections.
- Attest non-renewing clients.
- Maintain owner and tenant records, files, etc.
- Mediate tenants, contractors, maintenance, and property management team to resolve issues, if any.

**Qualifications**:

- Minimum 3 years of experience in real estate property management coordination and administration.
- Immediate availability to join.
- Excellent written and verbal communication skills.
- Hands-on experience managing and coordinating properties.
- Knowledge of Trakheesi System, Dubai Rest, and property advertising platforms such as Property Finder, Bayut, and Dubizzle.
- Proficient in preparing tenancy and leasing forms/agreements/contracts (MOUs, rent and sales agreements) and undertaking letters, Propspace, Mycrm, and Broker Pad.
- Able to work independently and as part of a team.
- Able to work under pressure.
- Proficient in MS software and Adobe.
- Demonstrates ability to assist senior management and sales team with any additional work as needed.
- Strong work ethic and eager to learn and make new sales with customers, including add-on services.
- Strongly skilled in organization, problem-solving, customer service, and multitasking while being committed to excellence.

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- 3 Years (required)

**Language**:

- English? (required)

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