Property Admin

1 week ago


Dubai, Dubai, United Arab Emirates InvesQ Property Brokerage L.L.C Full time
InvesQ Property Brokerage L.L.C is seeking an experienced Property Admin to join our team.

Responsibilities:

  • Coordinate and manage the property management portfolio.
  • Implement and supervise daily operations.
  • Perform administrative tasks, including answering phones, filing, mailing, scanning, preparing and tracking all property and tenancy contracts, agreements, and forms.
  • Assist in handling rent payments and refunds.
  • Manage, track, and upload documentations such as contracts, agreements, and forms into internal systems.
  • Provide support to the team by producing, modifying, and/or distributing various property management related forms, spreadsheets, manuals, and information packets.
  • Handle and manage lease renewal processes.
  • Assist the property management team by promoting, establishing, and maintaining positive relations with the tenants.
  • Negotiate and coordinate with contractors to reach reasonable costs to benefit landlords and tenants.
  • Be the main point of contact for tenants, landlords, and contractors.
  • Handle utility, service charge, and billing concerns of landlords and tenants.
  • Coordinate internal and external agents to actively acquire more properties to manage.
  • Collaborate with the marketing department for advertising and website management.
  • Process correspondence with tenants, contractors, and other third parties for property management.
  • Build tenant relationships and increase tenant retention through responsive actions to maintenance, housekeeping, and minor renovation requests.
  • Provide notices to tenants regarding various visits and inspections.
  • Conduct and manage movein and moveout inspections.
  • Attest nonrenewing clients.
  • Maintain owner and tenant records, files, etc.
  • Mediate tenants, contractors, maintenance, and property management team to resolve issues, if any.

Qualifications:

  • Minimum 3 years of experience in real estate property management coordination and administration.
  • Immediate availability to join.
  • Excellent written and verbal communication skills.
  • Handson experience managing and coordinating properties.
  • Knowledge of Trakheesi System, Dubai Rest, and property advertising platforms such as Property Finder, Bayut, and Dubizzle.
  • Proficient in preparing tenancy and leasing forms/agreements/contracts (MOUs, rent and sales agreements) and undertaking letters, Propspace, Mycrm, and Broker Pad.
  • Able to work independently and as part of a team.
  • Able to work under pressure.
  • Proficient in MS software and Adobe.
  • Demonstrates ability to assist senior management and sales team with any additional work as needed.
  • Strong work ethic and eager to learn and make new sales with customers, including addon services.
  • Strongly skilled in organization, problemsolving, customer service, and multitasking while being committed to excellence.

Ability to commute/relocate:

  • Dubai: Reliably commute or planning to relocate before starting work (required)

Experience:

  • 3 Years (required)

Language:

  • English? (required)


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